Objectives

The primary objective of this tender is to procure a suitable service provider to supply and deliver general office stationery to the Limpopo Department of Health for a period of thirty-six (36) months. The goal is to ensure the department maintains adequate stock of high-quality stationery items to support administrative functions and service delivery across all institutions within the department.

Scope

The scope of the tender encompasses:

• Supply and delivery of a comprehensive range of office stationery items to all institutions within the Limpopo Department of Health, as and when required.
• Provision of quotations for various stationery items as specified in the technical specifications and pricing schedule.
• Ensuring timely replenishment of stores and administrative supplies to facilitate effective departmental operations.

Technical Requirements

The technical specifications include, but are not limited to:

• Provision of writing instruments such as ballpoint pens (black and red), pencils, crayons, and markers, all approved and compliant with standards.
• Supply of USB portable storage devices of various capacities (8GB, 16GB, 32GB, 64GB, 128GB) compatible with Windows and Mac systems.
• Office tools including retractable blades, scissors, rulers, hole punches, and other measuring and cutting instruments.
• Various pins, bands, fasteners, stapling equipment, binding and filing accessories, including binders, dividers, and laminating pouches.
• Stationery paper products such as photocopy paper (A4, A3), gloss paper, and card stock.
• Office equipment like desk trays, calculators, flip charts, envelopes, ID accessories, batteries, electrical accessories, storage boxes, and filing containers.
• Adhesives, tapes, markers, highlighters, and other office consumables.

All items must meet the detailed specifications provided in the technical annexure and be compliant with relevant standards.

Skills Requirements

The successful bidder must demonstrate:

• Capacity to supply a wide range of office stationery and related items in accordance with technical specifications.
• Ability to provide timely quotations and deliver goods across multiple locations within the Limpopo Department of Health.
• Proficiency in managing large procurement volumes and maintaining stock levels to prevent shortages.
• Compliance with all legal, tax, and regulatory requirements, including tax clearance and supplier registration.
• Experience in government procurement processes and adherence to the stipulated bidding procedures and contractual obligations.
• Capability to provide after-sales support, including replacement of defective items and timely response to departmental needs.