Objectives

To procure and deliver a complete, standardized set of durable security uniforms for thirty-three personnel on a strictly once-off basis, ensuring compliance with quality, safety, and branding standards.

Scope

The contract covers the supply and delivery of the following items, each in navy blue (footwear in black):

• Full Combat Shirts
• Full Combat Trousers
• Full Combat Jerseys
• Security Caps / Head Gear
• Security Belts
• High-Cut Safety Boots

Total quantity: 165 individual units. Delivery is a single, one-time event to the client’s designated premises. Partial deliveries require prior written approval. The supplier is responsible for fulfilling exact size requirements, applying official branding, and replacing any items rejected during inspection. Completion of this order does not grant automatic entitlement to future contracts or additional quantities.

Technical Requirements

• Materials & Construction: Garments must be manufactured from durable industrial fabrics, feature reinforced stitching at stress points, remain comfortable for extended wear, and withstand routine industrial laundering.
• Footwear Specifications: Boots must be lightweight, high-cut, breathable, and suitable for prolonged standing, walking, and outdoor security duties.
• Safety Certification: If the footwear is classified as safety equipment, it must hold valid NRCS (National Regulator for Certified Devices) type-approval. The supplier must provide the manufacturer, model, and approval number, with submitted documentation matching the quoted product exactly.
• Branding: The official client logo must be embroidered at specified locations (e.g., left chest, breast pocket, cap front). Pre-production embroidery samples require formal approval before bulk manufacturing.
• Sizing & Equivalence: All items must conform to the client’s approved size schedule. Technically equivalent or superior products may be substituted if accompanied by sufficient technical documentation and client approval.

Skills Requirements

No specialized professional or technical skills are explicitly mandated. Standard commercial, manufacturing, logistics, and supply chain management capabilities are sufficient to execute the once-off delivery and branding obligations.

Key Terms and Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Points are awarded based on verified Black Economic Empowerment ownership thresholds (HDI, youth, and female ownership) and local municipality presence.
• NRCS Approval: A South African regulatory certification confirming that safety footwear meets prescribed occupational health and safety standards. Suppliers must prove compliance through official type-approval documentation.
• CSD & Tax Compliance: Bidders must be registered on the Central Supplier Database and submit a valid SARS Tax Clearance Certificate or Pin. Joint ventures require separate compliance documentation from each party.
• Once-Off Nature: The procurement is strictly limited to the quantities specified. No automatic renewals, extensions, or preferential treatment for future orders apply.