Objectives

The primary objective of this tender is to procure a qualified service provider to supply and deliver stationery items required for the Corporate Services department of the Enoch Mgijima Municipality. The aim is to ensure the municipality has a consistent and reliable supply of office stationery to support its administrative functions.

Scope

The scope of the tender includes the supply and delivery of a wide range of stationery products as detailed in the technical specifications. The items include, but are not limited to, pens, paper clips, rulers, flash drives, staplers, envelopes, filing pockets, and other office consumables. The delivery must be made to the specified municipal offices in Queenstown, with the successful bidder providing the items in accordance with the quantities and specifications outlined in the tender documents.

Technical Requirements

The technical requirements specify the types, sizes, colors, and quantities of stationery items to be supplied, such as:

• Flags (40 packs of 51mm x 51mm)
• Paper clips (boxes of 100, various sizes)
• Dispenser, fold back clips, drawing pins, rulers, flash drives (8GB and 16GB), pens (energel, bic), scissors, staple removers, staplers, giant staplers, staples, sellotape, counter books, highlighters, glue sticks, board dividers, filing pockets, arch lever files, punchers, envelopes, stamps

All items must meet the specified quality standards, be new, and conform to the descriptions provided in the tender documentation.

Skills and Competency Requirements

The bidder must demonstrate:

• Proven experience in supplying office stationery, with references or appointment letters for similar projects (minimum of 5 projects valued at over R30,000 each).
• Financial capacity to supply and deliver the required quantities, evidenced by appointment letters or reference letters for projects valued at R150,000 or more.
• Ability to deliver within the specified timeframes from the date of order.
• Company profile indicating previous relevant experience and capacity.
• Compliance with all legal, tax, and municipal requirements, including valid tax clearance and municipal account statements not older than three months.
• Knowledge of procurement regulations and adherence to the municipality’s supply chain policies.

Additionally, bidders must be registered on the Central Supplier Database (CSD) and provide proof of registration, as well as a B-BBEE certificate or sworn affidavit to claim preference points.