Objectives

The primary objective of this tender is to engage a qualified and compliant service provider to supply Asphalt S10 to the Msunduzi Municipality. The procurement process aims to secure cost-effective material delivery while enforcing strict adherence to national supply chain management regulations, promoting socio-economic transformation, and ensuring full compliance with health, safety, and fiscal standards.

Scope of Work

The successful bidder will supply a total quantity of 120 tons of Asphalt S10. The municipality will handle all transportation using its own fleet, meaning the supplier incurs no delivery or freight costs. The contract period begins upon issuance of the official order, and the supplier must fulfill the delivery within agreed timeframes. All quoted prices must remain fixed for the contract duration, with no allowance for price escalation or adjustments.

Technical Requirements

• Supply 120 tons of Asphalt S10 meeting municipal quality specifications.
• Comply with the General Conditions of Contract (GCC 2015) and standard municipal contractual terms.
• Maintain active Construction Industry Development Board (CIDB) registration at the required grading level.
• Submit a valid Tax Compliance Status Verification Pin or Certificate issued by the South African Revenue Service (SARS).
• Be registered on the National Treasury’s Central Supplier Database (CSD) with a valid CSD Supplier Number.
• Provide proof of CIPC company registration.
• Complete and submit all mandatory municipal bidding forms, including declarations of interest, past supply chain management practices, independent bid determination, and occupational health and safety acknowledgments.
• Attend the compulsory tender briefing and site inspection meeting; absence results in automatic disqualification.
• All pricing must be fully inclusive of Value Added Tax (VAT), regardless of the bidder’s VAT vendor status.
• A daily penalty of R500 applies for late delivery or failure to meet implementation schedules, with potential contract termination for repeated non-compliance.

Skills and Experience Requirements

• Demonstrated track record in supplying similar materials or executing comparable projects, documented via the Statement of Previous Experience form.
• Submission of a detailed implementation plan outlining execution methodology, resource deployment, and delivery timelines.
• Provision of a comprehensive Schedule of Resources covering management structure, supervisory personnel, office and yard facilities, workforce capacity, training programs, and available plant/equipment.
• Curriculum Vitae for all proposed professional personnel, highlighting relevant educational qualifications and industry experience.
• Capability to operate as a standalone entity or within a consortium/joint venture, with a clearly identified lead organization responsible for contract execution.
• Evaluation utilizes an 80/20 preference point system, allocating 80 points for competitive pricing and 20 points for specific socio-economic goals.

Notable Terms and Conditions

80/20 Preference Point System: Bids are scored out of 100 points, with 80 dedicated to price competitiveness and 20 reserved for specific transformation goals. Points are awarded for Black-Owned Enterprises (≥51% black ownership or management control), Youth-Owned Enterprises (≥51% youth ownership or control), and businesses physically located within the Msunduzi Municipality jurisdiction. Claiming these points requires verifiable documentary proof.

Central Supplier Database (CSD): A mandatory national registry for all entities conducting business with the South African government. The CSD consolidates supplier information, automatically verifies tax compliance, and links to corporate and banking databases to streamline procurement and reduce administrative duplication.

VAT-Inclusive Pricing Rule: Municipal policy dictates that all quoted prices are legally deemed to include VAT, irrespective of whether the supplier is a registered VAT vendor. This standardizes financial comparisons across all tenders and prevents pricing discrepancies during adjudication.

Strict Compliance & Disqualification Protocols: Failure to submit complete documentation, attend the mandatory briefing, maintain active CIDB/tax/CSD registrations, or comply with occupational health and safety requirements will render a bid non-responsive. The municipality reserves the right to accept partial awards, reject any quotation without obligation, and terminate contracts for persistent non-performance.