Tender Summary: Supply of a Trophy

Objectives

The primary objective is to appoint a qualified service provider to supply trophies for the Department of Sport, Arts & Culture. The procurement seeks to secure competitively priced, high-quality products while complying with national preferential procurement policies designed to advance socio-economic transformation and support historically disadvantaged groups.

Scope

• Manufacture, supply, and delivery of trophies in accordance with the official specification document.
• Provision of a comprehensive quotation covering all direct and indirect costs related to production, packaging, and logistics.
• Full administrative compliance with the Department's submission and evaluation requirements.

Technical Requirements

Bidders must satisfy the following mandatory technical and administrative conditions:

• Submit a detailed quotation outlining unit prices, total cost, and product specifications.
• Complete and attach the SBD4 (Bid Submission) and SBD6.1 (Preferential Procurement) forms without omissions.
• Provide verifiable proof/documentation to substantiate claims for specific socio-economic goals. Missing or incomplete proof will result in zero points for those goals.
• Meet the strict submission deadline of 28 August 2025 at 11:00 AM.

Skills Requirements

No explicit professional certifications or specialized technical skills are mandated. However, successful bidders must demonstrate standard industry competencies in trophy fabrication or supply, quality control, inventory management, and timely delivery. Familiarity with South African public procurement processes and accurate completion of government compliance forms is essential.

Explanation of Key Terms & Requirements

• SBD4 Form: A standard South African government procurement document used to capture bidder details, tax clearance status, and basic eligibility declarations.
• SBD6.1 Form: A preferential procurement declaration that awards points based on socio-economic targets such as black ownership, women-owned enterprises, disability inclusion, and local manufacturing participation.
• 80/20 Preference Point System: A scoring model where up to 80 points are allocated for price competitiveness and up to 20 points for meeting specific socio-economic goals. The 2022 Preferential Procurement Regulations require strict documentary evidence to claim the full allocation.

All bids will be evaluated using the 80/20 system. Bidders are advised to carefully review the attached specification and ensure all supporting documents are complete, legible, and submitted before the deadline to maintain eligibility.