The Appointment of a Service Provider for the Provision of a Managed Printing Solution to Air Traffic and Navigation Services, Including the Supply, Delivery, Implementation and Support of 26 Multifunction Printers and Print Management Software for 96 Devices

ATNS/RFP18/06/2026/27/ICT_MANAGED_PRINTING_SOLUTIO

2026-07-07 11:00

2026-07-24 12:00

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Air Traffic and Navigation Services Company Limited Tenders

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Tender Number: ATNS/RFP18/06/2026/27/ICT_MANAGED_PRINTING_SOLUTIO
Department: Air Traffic and Navigation Services Company Limited
Tender Type: Request for Bid(Open-Tender)
Province: National
Closing Date: Friday, 24 July 2026 - 12:00
Place where goods, works or services are required: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298 BID SUBMISSIO - Bruma - Johannesburg - 2298
Special Conditions: N/A
ENQUIRIES:
Contact Person: Nhlanhla Mdamba
Email: [email protected]
Telephone number: 011-607-1000
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? Yes
Briefing Date and Time: Tuesday, 07 July 2026 - 11:00
Briefing Venue: Venue: MS Teams Meeting ID: 310 961 708 356 975 Password: qy3uP3TT
eSUBMISSION:
eSubmission Enabled: Submit Tender by eSubmission

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a service provider to deliver a comprehensive managed printing solution for Air Traffic and Navigation Services (ATNS). This includes the supply, delivery, implementation, and support of 26 multifunction printers (MFPs) and print management software for a total of 96 devices across multiple sites. The solution aims to modernize and standardize ATNS’s ICT infrastructure, improve efficiency, enhance visibility and control over printing costs, and ensure secure, reliable, and cost-effective printing services over a 60-month rental model.

Scope

The scope encompasses:

  • Provision of 26 multifunction printers (A3 and A4 colour and monochrome) at various ATNS locations nationwide.
  • Implementation of print management software supporting 96 devices, including features like follow-me printing, reporting, and proactive maintenance.
  • Hardware and software supply, installation, configuration, and ongoing support services.
  • Ensuring minimal disruption to critical ATNS operations and compliance with security policies.
  • Cost management through a transparent, usage-based billing model.

Technical Requirements

  • Printers must meet minimum specifications such as:
    • Print speed: 40 pages per minute (colour and mono)
    • Paper sizes: A5 to SRA3 for colour printers, A6 to A4 for mono printers
    • ADF capacity: 50-100 sheets
    • Print resolution: 600 × 600 dpi
    • Duplex printing, customizable touchscreen interface
    • Minimum memory: 2-5 GB
    • Storage: Minimum 500 GB
    • Connectivity: USB 2.0, Ethernet (10/100/1000)
  • Print management software supporting 96 devices, with features including:
    • Secure follow-me printing
    • Usage reporting and analytics
    • Proactive device maintenance
    • Compatibility with existing infrastructure
  • Hardware and software must be compliant with OEM specifications, with valid certification and documentation.
  • Devices should support high availability, security, and ease of use.

Skills Requirements

  • Proven experience in deploying managed print solutions, particularly in complex or regulated environments.
  • Technical expertise in configuring and supporting multifunction printers and print management software.
  • Ability to provide ongoing maintenance, troubleshooting, and support services.
  • Capability to deliver training and user support for ATNS staff.
  • Knowledge of security standards and compliance requirements related to sensitive information handling.
  • Experience in project management, including site assessments, installation, and commissioning.
  • Demonstrated ability to deliver cost-effective, scalable, and reliable printing solutions within specified timelines.
This summary is AI generated. Download the tender documents for all the information.

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