The Appointment of a Service Provider to Provide a Fleet of Vehicles and Render Fleet Management Services for Sita for a Period of Five (5) Years, Which Will Include: Set-up of Fuel Card System, Installation of Fuel Management System, Insurance and Full Maintenance Contract. Compulsory Physical Briefing Session Will Be Held on 12 February 2026 at 1 John Vorster Drive, Centurion at 11h00am.

RFB 3198-2025

2026-02-12 11:00

Tender Closed on: 2026-03-13 11:00

Sales of Vehicles, Vehicle Repairs, Mechanical Servicing, Fitment and Testing, Vehicle Tracking and Fleet Management

Cape Town, Centurion, Eastern Cape, Gauteng, Limpopo, Mpumalanga, North West, Polokwane, Pretoria, Rustenburg, Western Cape

State Information Technology Agency

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Tender Number: RFB 3198-2025
Department: State Information Technology Agency
Tender Type: Request for Bid(Open-Tender)
Province: Gauteng
Closing Date: Friday, 13 March 2026 - 11:00
Place where goods, works or services are required: 459 Tsitsa Street - Erasmuskloof - Pretoria -
Special Conditions: N/A
ENQUIRIES:
Contact Person: Mpfareleni Muneri
Email: [email protected]
Telephone number: 012-367-3951
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? Yes
Briefing Date and Time: Thursday, 26 February 2026 - 11:00
Briefing Venue: 1 John Vorster Drive, Centurion

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a qualified service provider to supply a fleet of vehicles and deliver comprehensive fleet management services for SITA over a period of five (5) years. The scope includes setting up a fuel card system, installing a fuel management system, providing insurance, and executing a full maintenance contract to ensure optimal vehicle operation and management.

Scope

The scope of work encompasses:

  • Provision of a fleet of vehicles as specified in the pricing schedule, including various categories such as sedans, panel vans, LDVs with canopy, and different types of cab vehicles.
  • Implementation of a fuel card system and fuel management system.
  • Insurance coverage for all vehicles.
  • Full maintenance contracts covering repairs, preventative maintenance, tire replacements, and wear and tear repairs.
  • Replacement of tires during the contract period.
  • Vehicle tracking and reporting systems.
  • Training on reporting and fleet account management.
  • Annual license renewals and other administrative services.
  • Provision of a dedicated vehicle (BMW X3) with specified monthly maintenance and service fees.

The contract also includes specific exclusions such as E-tolls, fuel top-ups, traffic fines, and other variable costs, which will be billed separately.

Technical Requirements

The technical requirements include:

  • Set-up and installation of fuel management and tracking systems.
  • Provision of vehicles with specified categories and quantities, with detailed pricing per vehicle type.
  • Implementation of full maintenance contracts, including repairs, tire replacements, and preventative maintenance.
  • Insurance coverage for all vehicles.
  • Vehicle tracking and reporting systems for fleet management.
  • Training on reporting procedures and fleet management.
  • Provision of fixed monthly rental and maintenance fees, with exclusions clearly specified.
  • Variable costs such as tolls, fuel top-ups, and fines billed separately.
  • Compliance with all specified contractual and operational standards.

Skills Requirements

The successful bidder must demonstrate:

  • Experience in fleet management and vehicle leasing services.
  • Technical expertise in fuel management systems and vehicle tracking solutions.
  • Capability to provide comprehensive maintenance and repair services.
  • Proficiency in administrative and reporting systems for fleet operations.
  • Ability to deliver training on reporting and fleet management procedures.
  • Financial stability to support the duration of the contract.
  • Compliance with legal and regulatory requirements related to vehicle leasing, insurance, and fleet management.
This summary is AI generated. Download the tender documents for all the information.

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