The Appointment of One Service Provider to Supply, Install, Configure and Provide Technical Training of Information Technology (it) Service Helpdesk System for the Department of Forestry, Fisheries, and the Environment (dffe) for a Period of Two (2) Years.

DFFE-RFQ002(26/27)

See details below or the tender documentation

2026-07-13 11:00

Computer Software Supply and License Management, ICT Hardware, Software And Network Support Services, Information and Communications Technology

Gauteng, Pretoria

Department of Environment, Forestry and Fisheries

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Department of Environment, Forestry and Fisheries Tenders

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Tender Number: DFFE-RFQ002(26/27)
Department: National - Environment, Forestry and Fisheries
Tender Type: Request for Quotation
Province: National
Closing Date: Monday, 13 July 2026 - 11:00
Place where goods, works or services are required: 473 STEVEBIKO - ARCADIA - PRETORIA - 0183
Special Conditions: N/A
ENQUIRIES:
Contact Person: SCM Officials
Email: [email protected]
Telephone number: 012-399-0444
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a qualified service provider to supply, install, configure, and deliver technical training for an IT Service Helpdesk System tailored for the Department of Forestry, Fisheries, and the Environment (DFFE). The system aims to enhance the department’s IT support capabilities by providing a comprehensive helpdesk solution that supports incident management, ticket resolution, and service delivery aligned with ITIL best practices. Additionally, the project seeks to procure licenses for twenty-five (25) IT technicians to support approximately 4,000 users across the department and satellite offices over a period of two years.

Scope

The scope encompasses the following key activities:

  • Supply of the IT Service Helpdesk System including licenses for 25 technicians and support for 4,000 users.
  • Installation and configuration of the helpdesk solution at the department’s premises and satellite offices.
  • Provision of technical training to relevant departmental staff on system usage and management.
  • Ongoing support, maintenance, and ticket management for a duration of two years.
  • Hosting the system within the department’s infrastructure at specified locations.

Technical Requirements

The technical specifications include:

  • Provision of a helpdesk system that is ITIL-compliant and supports incident resolution, ticket management, and service level agreements.
  • Licensing for twenty-five (25) IT technicians and support for approximately 4,000 users.
  • Installation, configuration, and integration with existing departmental infrastructure.
  • Provision of technical training to departmental staff on system operation and management.
  • Hosting the system securely within the department’s infrastructure, including support for satellite offices.
  • Support and maintenance services for two years post-implementation.

Skills Requirements

The successful bidder must demonstrate the following skills and expertise:

  • Proven experience in implementing IT Service Desk systems, with at least five (5) years of relevant project experience.
  • Strong project management skills, including the ability to develop detailed project plans, methodologies, and milestones.
  • Technical expertise in ITIL-aligned service management solutions, system configuration, and integration.
  • Capability to provide comprehensive training and knowledge transfer to departmental staff.
  • Experience in hosting and supporting enterprise-level helpdesk systems within government or similar environments.
  • Qualified project team members, including a Project Team Leader with relevant IT or project management qualifications and experience.
  • Demonstrated ability to deliver projects on time and within budget, with positive references from similar implementations.
This summary is AI generated. Download the tender documents for all the information.

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