Objectives

The primary objective of this tender is to appoint a suitably qualified and accredited Occupational Health and Safety (OHS) Compliance Service Provider to establish, implement, and support MKRI’s Occupational Health and Safety Management System. The appointed provider will ensure MKRI’s compliance with all relevant health and safety legislation, standards, and regulations across all MKRI offices and digital centres for a period of twelve (12) months.

Scope

The scope of work includes:

• Developing and signing an OHS Policy and organizational chart with legal appointments.
• Developing and implementing legal appointments, training, and competence records.
• Establishing H&S files, registers, checklists, and baseline risk assessments.
• Developing and implementing an OHS Management Plan and legal compliance register.
• Conducting legal obligation evaluations, medical surveillance, and compliance audits.
• Carrying out internal OHS audits, investigations, and statutory reporting.
• Implementing emergency management procedures, drills, incident management, and incident/accident investigations.
• Developing internal audit procedures, schedules, and conducting audits across all sites.
• Identifying and pursuing ISO Management System standards, including certification if applicable.
• Supporting ongoing legislative compliance and establishing an effective OHS management system across MKRI’s offices and digital centres.

Technical Requirements

The technical requirements for the service provider include:

• Provision of a fully compliant Occupational Health and Safety Management System aligned with legislative standards.
• Development of policies, procedures, registers, checklists, and risk assessments.
• Conducting internal audits, investigations, and statutory reporting.
• Implementation of emergency preparedness, drills, and incident management protocols.
• Training and appointing H&S representatives and developing H&S committees.
• Developing and executing an internal audit schedule and addressing audit findings.
• Supporting ISO MS standards implementation and certification processes.
• Providing ongoing compliance monitoring and reporting across all MKRI sites and digital centres.

Skills Requirements

The successful bidder must demonstrate:

• Proven experience in establishing and managing Occupational Health and Safety Systems.
• Qualified personnel with relevant certifications in occupational health and safety management.
• Experience in conducting legal compliance audits, risk assessments, and incident investigations.
• Ability to develop comprehensive policies, procedures, and legal registers.
• Capability to implement and support ISO Management System standards, including certification if required.
• Strong knowledge of South African occupational health and safety legislation and standards.
• Excellent report writing, training, and communication skills.
• Ability to work within a multi-site environment, including digital centres, with a KZN-based operational presence.