The Request for Quotes for the Once-off Supply, Delivery and Installation of Three (3) All-in-one Printers and a Five (5) Year Service and Maintenance Agreement

prin0026

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2026-07-03 15:00

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National Museum, Bloemfontein Tenders

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Tender Number: prin0026
Department: National Museum Bloemfontein
Tender Type: Request for Proposal
Province: Free State
Closing Date: Friday, 03 July 2026 - 15:00
Place where goods, works or services are required: National Museum,36 aliwal street, Bloemfontein - Bloemfontein - Bloemfontein - 9300
Special Conditions: N/A
ENQUIRIES:
Contact Person: SCM
Email: [email protected]
Telephone number: 051-447-9609
FAX Number: 051-447-6273
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure three (3) all-in-one printers along with a five-year service and maintenance agreement for the National Museum. The aim is to ensure reliable, high-quality printing, scanning, and copying capabilities to support the Museum's daily operations, while also establishing a long-term maintenance partnership.

Scope

The scope includes:

  • Supply and delivery of three (3) all-in-one printers capable of print, scan, and copy functions.
  • Installation of the printers at the Museum’s premises located at 36 Aliwal Street, Bloemfontein CBD.
  • Provision of a comprehensive five-year service and maintenance plan covering all printer-related issues.
  • Adherence to detailed technical specifications for the printers, including paper handling, speed, resolution, connectivity, and supported formats.

Technical Requirements

The printers must meet the following specifications:

  • Modes: Print, scan, copy (colour) with duplex printing/copying.
  • Output speed: approximately 50 pages per minute for A4 at 80gms.
  • Resolution: Print at 1200 x 4800 dpi; Copy at 600 dpi; Scan at 600-1200 dpi.
  • Paper capacity: Tray 1 & 2 each 500 sheets (80-300gms); Bypass tray 250 sheets.
  • Supported paper sizes: Up to A3 for print, scan, and copy.
  • Supported paper types: Plain, recycled, special paper, letterhead, cardstock, pre-printed, bond, high-gloss coated, colour paper, envelopes, labels, OHP.
  • Printer controller: CPU with at least Intel Core i5 (latest generation), 8GB RAM, 1TB SATA HDD.
  • OS Support: Windows 7/8/8.1/10/11/Server.
  • Printer languages: PCL5c, PCL6, PDF.
  • Scanning formats: TIFF, PDF, PDF/A, JPEG; scan modes include email, folder, URL, media (USB/SD card).
  • Connectivity: Wi-Fi, Bluetooth, Ethernet port.

Skills Requirements

The bidder must demonstrate:

  • Experience of at least 5 years in supplying and delivering printers with maintenance services.
  • Ability to provide multiple operational sites and adequate equipment and resources for the supply and maintenance of printers.
  • Qualified human resources with relevant experience to supervise the supply, installation, and ongoing maintenance of the printers. Summaries of supervisory staff should be provided, not CVs.
  • Financial stability demonstrated through audited or reviewed financial statements for the last three financial years, with specific income thresholds.
  • Provision of at least five recent reference letters (within the last 24 months) on company letterheads, signed by managers, confirming successful supply and maintenance of similar printers.
This summary is AI generated. Download the tender documents for all the information.

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