Objectives

The primary objective of this tender is for the Road Accident Fund (RAF) to appoint a suitable service provider to supply office space for rental at the RAF Tzaneen Client Experience Centre (CEC). The lease is intended to last for six (6) months starting from 01 September 2026, to facilitate the operational needs of the RAF’s Tzaneen office.

Scope

The scope involves providing approximately 400m² of Grade B office accommodation in the Tzaneen Central Business District, suitable for up to 21 staff members. The office must include open plan and enclosed offices, reception area, meeting rooms, storeroom, ablution facilities (including facilities for persons with disabilities), parking for at least 19 vehicles (2 for disabled persons), backup power and water supply, and accessibility features. The building should be an existing structure, preferably on street level, with appropriate security, safety, and building services, and located near public transport routes.

Technical Requirements

• Office space of 400m² suitable for open plan and enclosed offices
• Reception area, meeting rooms, storeroom, and ablution facilities (including facilities for persons with disabilities)
• Minimum of 19 parking bays, with 2 designated for persons with disabilities
• Office space on the ground floor or accessible via lifts if on upper floors
• Fully air-conditioned and ventilated
• Provision for backup power (generator and UPS) and backup water supply
• Building must be Grade B as per SAPOA standards, aged 10-30 years, with refurbishments if applicable
• Building systems/services to include lifts (if multi-floor), fire detection/prevention, double tier cable trays, and compliant ablution facilities
• Security measures including controlled access, alarms, and surveillance
• Exterior signage and branding permissions
• Lease agreement to include maintenance, tenant installation, and allowances as negotiated

Skills Requirements

• Compliance with all legal and regulatory standards, including OHS and National Building Regulations
• Ability to provide detailed lease agreements, floor plans, and proof of building ownership or mandate
• Experience in providing Grade B office accommodation with suitable amenities and security features
• Capability to implement and maintain security and safety measures, including fire safety and physical security
• Proficiency in managing backup systems for power and water supply
• Adherence to data protection and confidentiality policies, especially regarding sensitive information
• Ability to coordinate site visits, provide comprehensive cost breakdowns, and meet evaluation criteria
• Proven track record of working with government or public entities, with registered CSD status and compliance with procurement policies