Overall Objectives

The overarching goal is to establish robust frameworks for safety management and procurement evaluation. The safety component aims to ensure safe working conditions across diverse operational activities by systematically identifying, assessing, and controlling risks, ensuring legislative compliance, and fostering continuous safety improvements. The procurement aspect focuses on evaluating tenders for SF6 gas detection cameras used in HV GIS equipment, ensuring technical compliance, quality, transparency, and adherence to Eskom’s standards and policies, including B-BBEE and local content requirements.

Scope

The scope encompasses a broad range of operational safety activities across multiple plant environments, including maintenance, inspection, construction, and operational tasks involving hazards such as electrical work, working at heights, hazardous substances, and environmental risks. It also covers procedures for risk assessments, incident management, and safety compliance. In parallel, the scope for procurement evaluation pertains specifically to assessing tender submissions for SF6 gas detection cameras intended for use within Gas Insulated Switchgear (GIS) at Eskom, focusing on technical specifications, supplier capabilities, delivery timelines, warranty, and local support.

Technical Requirements

Safety Management Technical Requirements

• Conduct comprehensive risk assessments covering electrical, mechanical, environmental, ergonomic, and chemical hazards.
• Implement control measures such as elimination, substitution, engineering controls, administrative controls, and PPE.
• Develop and maintain documented procedures including Safe Work Method Statements, Job Observations, and Inspection checklists.
• Perform regular inspections, audits, and safety monitoring activities.
• Establish emergency preparedness and response plans tailored to identified hazards.
• Maintain detailed records of risk assessments, incident reports, training, and control measures.
• Ensure compliance with relevant legislation like the Occupational Health and Safety Act, COID, and environmental regulations.
• Use safety signage, barriers, and warning systems to prevent unauthorized access and hazards exposure.
• Implement specific controls for hazards such as electrical faults, working at heights, confined spaces, and chemical exposure.

Procurement Technical Requirements

• Gas detection cameras must operate within a spectral range of 10.3 – 10.7 µm and support IR and visual imaging with high sensitivity (HSM).
• Real-time streaming capabilities (ORTP/MPEG4) for video transmission.
• Minimum visual resolution of 3.2 MP, with video recording capacity up to 25 minutes, and 1-8x digital zoom.
• Removable SD/SDHC memory slots and rechargeable Li-ion batteries with at least 2.5 hours operational time.
• Focal view of 14.5° or wider, with a one-year warranty or better.
• Delivery within specified timelines, with proven experience in similar HV gas detection equipment deliveries and local support capabilities.

Skills and Competency Requirements

Safety Management Skills

• Qualified safety officers and risk assessors knowledgeable in OHS legislation, hazard identification, and risk management techniques.
• Personnel trained in PPE usage, fall arrest systems, lifting equipment, and handling hazardous substances.
• Certified workers for specialized activities such as electrical work, scaffolding, working at heights, and confined space entry.
• Experience in developing safety management systems, procedures, and control measures.
• Skills in hazard and risk assessments, safety inspections, incident investigation, and safety audits.
• Effective communication skills to promote safety awareness and ensure protocol adherence.
• Ongoing training to stay updated with safety standards, technological advancements, and legislative changes.

Procurement and Technical Skills

• Expertise in optical gas imaging (OGI) technology and gas detection systems.
• Ability to prepare detailed specification documentation and evaluate technical compliance.
• Experience in providing local after-sales support, calibration, and maintenance services.
• Proven track record with references demonstrating successful deliveries of similar HV gas detection equipment.
• Understanding of procurement policies, including B-BBEE compliance and local content obligations.
• Competence in preparing evaluation reports and participating in technical review processes.

Summary

This tender emphasizes a dual focus: a proactive, systematic safety management approach requiring competent personnel to identify hazards, implement controls, monitor safety performance, and ensure compliance across all operational activities; and a rigorous procurement evaluation process to select technically compliant, reliable, and locally supported SF6 gas detection camera suppliers. Both components aim to uphold safety standards, ensure operational excellence, and promote transparency and fairness in procurement, aligning with Eskom’s safety, quality, and policy requirements.