Objectives

The primary objective of this tender is to professionally refurbish and reupholster approximately 90 municipal chairs. The project aims to restore seating to a safe, fully functional, and aesthetically compliant condition while preserving original design contours and ensuring long-term durability for high-traffic council chamber and office environments.

Scope of Work

The successful service provider will manage the complete refurbishment lifecycle, including:

• Collection of chairs from designated municipal offices.
• Removal of existing upholstery fabric from seats and backrests.
• Supply and installation of new commercial-grade upholstery fabric.
• Recovery of all seat cushions with replacement foam of equivalent or superior quality.
• Repair and tightening of loose fittings, bolts, screws, and minor structural components.
• Thorough cleaning of all chairs prior to return.
• Secure transportation and delivery of fully refurbished chairs back to the municipality.

The contract covers an estimated quantity of 90 chairs, with a fixed execution period from 30 October 2026 to 27 November 2026. All transport, labour, materials, consumables, and incidental costs must be included in the quoted unit price. The municipality reserves the right to adjust quantities up or down without altering agreed unit rates.

Technical Requirements

Bidders must strictly adhere to the following material and quality specifications:

• Fabric Specifications: 100% polyester or equivalent commercial-grade material with a minimum weight of 320gsm and an abrasion resistance of at least 50,000 Martindale rubs. Fabric must be colourfast, stain-resistant, and treated with Scotchgard® or an approved equivalent protector.
• Pre-Approval Process: Before bulk work commences, bidders must submit physical fabric samples, colour options, and detailed technical specifications for municipal approval. A pilot chair may be required for final sign-off before proceeding with the remaining units.
• Quality Standards: Finished chairs must be wrinkle-free, feature even fabric tension without sagging or puckering, maintain pattern alignment where applicable, and conceal all staples or fasteners. Chairs must be structurally stable, level, and free of visible defects.
• Warranty: A minimum 12-month warranty covering both workmanship and materials is mandatory. Any defects identified during municipal inspection must be rectified within five working days at the provider’s cost.
• Risk & Insurance: The service provider assumes full risk for loss or damage while chairs are in their possession and must maintain adequate insurance coverage or accept full liability.

Skills & Experience Requirements

Prospective bidders must demonstrate proven capability in furniture restoration and upholstery services:

• Minimum of two verifiable written reference letters detailing past performance on similar upholstery or furniture refurbishment projects.
• Proven logistical capability to manage secure collection, storage, and delivery of municipal assets without damage.
• Access to appropriate tools, equipment, and skilled tradespeople to complete the contract within the stipulated timeframe.
• Ability to interpret technical drawings, photographs, and dimensional specifications accurately.
• Full compliance with municipal supply chain management regulations, including valid CSD registration, SARS Tax Clearance PIN, COIDA Letter of Good Standing, and submission of B-BBEE verification certificates or sworn affidavits.

Notes on Specialized Terms

Martindale Rub Rating: A standardized textile testing method that measures fabric durability against repeated friction. A rating of 50,000 indicates heavy-duty commercial suitability for high-traffic environments.

Scotchgard® Treatment: A widely recognized chemical finish that creates a protective barrier against liquids, stains, and everyday wear. Equivalent certified treatments are acceptable provided technical proof is submitted.

80/20 Preference Point System: A South African public procurement evaluation framework allocating 80% of scoring to price competitiveness and 20% to transformation goals (B-BBEE status level and enterprise locality within specified districts/provinces).

COIDA Certificate: Proof of registration with the Compensation Fund, covering employer liability for workplace injuries and occupational diseases as mandated by South African labour legislation.