Tender for Landscape Services and Sport Fields Maintenance

University of Pretoria Tenders

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Provision of Ad Hoc Staff, Vehicles, Equipment, Machines, Tools + Servicing and Repair of Vehicles, Equipment and Machines for all of the University's landscaped areas, grounds, sports fields and other UP properties. See attached documents for full details of the tender. Important Information: UP can only access tender submissions after closing date and time. Please take load shedding into account and plan accordingly. If you need assistance with registration or online submission contact [email protected] for assistance. No e-mail submissions are accepted-only online submissions will be accepted.
Process No. RFT-202410-00443
Type RFT (Request For Tender)
Country South African
Submission Online
Compulsory Information session detail: Venue: Technical Services Building, Room 1-62, Hatfield Campus Date: 04 November 2024 Time: 12h00-13h00 An attendance register will be signed and considered as the mandatory document used to verify that the Contractor attended the session. Attendance register shall be closed 10 minutes after the time indicated above. Late arrivals tender submissions shall be disqualified from the tender evaluation process. Prospective bidders must read the bid specification document and bring a copy to the information session. Please print the tender and bring together with you ID/Driver’s License to gain access at the Security gate.

Required Supplier Documents

Tax Clearance Status PIN: SARS Tax Clearance Status PIN(Must be valid for at least 6 months from date of submission & Contractor must be compliant on SARS online verification of compliance status)

Company Registration Document (Copy must be clear): Document Should Reflect The Company Name, Registration number, date of registration and active Directors or Members

Proof of Bank Account: Submit Original Stamped Letter From Bank

Valid B-BBEE Certificate (Sector Specific if Required in the Tender): Valid B-BBEE Certificate from a SANAS accredited verification agency or sworn affidavit as prescribed by the B-BBEE codes of good practice per sector

VAT Registration: Copy of VAT registration certificate. In the abscence of VAT Registration provide a letter with reasons for not being registered for VAT

Proxy: Proxy : Attach a director’s resolution or proxy, authorizing the signatory on the tender documents on behalf of the Service Provider if applicable

Audited Financial Statements: Audited Financial Statements for the two previous financial years

Department of Labour Letter of Good Standing: Valid Letter of Good Standing from the Department of Labour for Compensation for Occupational Injuries and Diseases (COIDA)

South African Landscape Institute-SALI membership: Upload valid SALI certificate here

CIDB Registration Certificate -7 SH or higher: CIDB Registration Certificate

Tender Form-completed and signed (Annexure 1): Tender form Please complete the details on the specification document and upload here

Addendum 1-Bill of Quantities, Asset list -Properly priced and upload ALL pages scanned together in PDF format here: Fully priced BOQ and Asset list to be uploaded here

Company Profile- see note 1.1 Functional Analysis: Scan all together and upload here

Notification letter of any alterations to tender document or if not applicable add blank page here: Notification letter to be uploaded here

Company Organogram-staff to be allocated to the UP contract: Company Organogram

References- contactable see note 1.1 Functional Analysis: Scan all together and upload here

Resume Horticultural manager-See Functional analysis 1.2: Scan all registrations/certificates/resume together and upload here

Resume-Pest Control Operator: Scan all registrations/certificates/resume together and upload here

Resume, qualifications, skills of Workshop manager: Scan all registrations/certificates/resume together and upload here

Resume of Mechanical Technicians to be uploaded here: Scan all registrations/certificates/resume together and upload here

Annexure 2-Declaration by tenderer: Annexure 2-Declaration by tenderer

Management Capabilities-Plan, Health and Safety, Risk management and method statement: Scan all together and upload here

Equipment-see note 1.3 Functional analysis: Equipment-see note 1.3 Functional analysis


Name
Mrs RE Viljoen
Email
[email protected]

How to Submit a Response / Quote to this Tender

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Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

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