Objectives

The primary objective of this tender is to procure an annual service for the emergency standby generators at Greys Hospital. The service aims to ensure the generators are maintained in optimal condition to provide reliable emergency power supply, minimize breakdowns, and support critical hospital functions during power outages.

Scope

The scope of work includes comprehensive preventive maintenance and inspection of the emergency standby generators located at Greys Hospital. Specific tasks involve:

• Inspection and testing of control panels, fuel systems, batteries, engine starters, alternators, and associated electrical components.
• Checking and replacing consumables such as fuses, indicator lamps, fuel filters, and oil filters.
• Testing safety circuits, fuel solenoids, relays, and alarms.
• Cleaning radiators, air passages, and cooling systems.
• Checking and adjusting fan belts, pulleys, and oil levels.
• Performing load testing, simulating failure conditions, and recording operational parameters.
• Documenting findings and submitting technical reports post-service.

The service covers multiple generator units across different hospital sections, including main plant rooms, wards, kitchens, and other critical areas.

Technical Requirements

The technical requirements specify that the service provider must:

• Possess relevant technical qualifications, including CIDB registration (minimum ME/EB/EP grade or above) and certified trade certificates for diesel mechanics and electricians.
• Provide a detailed maintenance plan aligned with standards such as the South African Bureau of Standards (SABS) codes, Occupational Health and Safety Act, and hospital specifications.
• Use approved and quality spare parts, filters, and consumables, ensuring compatibility and compliance with manufacturer specifications.
• Carry out all inspections, tests, and repairs in accordance with the manufacturer’s guidelines and applicable standards.
• Ensure safety protocols are followed during maintenance activities, including reporting faults and damages immediately.
• Submit a comprehensive technical report after each service, including observations, repairs, and recommendations.
• Coordinate with hospital maintenance staff for scheduled shutdowns, ensuring minimal disruption to hospital operations.

The successful bidder must demonstrate capacity, experience, and compliance with all statutory and safety requirements to deliver the scope effectively.