Objectives

The primary objective of this tender is to procure a service provider capable of supplying and installing a 3-phase motor and Variable Speed Drive (VSD) for the main kitchen extraction canopy at Victoria Mxenge Hospital. The aim is to ensure efficient extraction of cooking steam, improve kitchen ventilation, and enhance operational safety and compliance with relevant standards.

Scope

The scope of the tender includes:

• Supply of a 3-phase extractor fan motor (specifications: 400mm, 0.37kW, 380 volts, product code EF 400 380 volts, VSD MAT 11575839, Serial J027497416DP 1104356859).
• Supply and installation of a compatible Variable Speed Drive (VSD) for the motor.
• Removal and replacement of the existing motor and VSD in the extractor unit located on the roof of the main kitchen.
• Commissioning, testing, and ensuring operational functionality of the installed equipment.
• Adherence to technical specifications, safety standards, CIDB grading requirements, and quality standards.

Technical Requirements

The technical requirements for the tender are as follows:

1. Equipment Specifications:
   • Extractor fan motor: 400mm, 0.37kW, 380 volts, with product code EF 400 380 volts.
   • Variable Speed Drive (VSD): Compatible with the specified motor, with serial and product codes as provided.
2. Compliance Standards:
   • Equipment must conform to CIDB grade EC, EB, ME.
   • Standards specified in the attached specifications document.
   • Adherence to relevant South African standards (SANS/SABS).
3. Installation:
   • Proper mounting, wiring, and connection of the motor and VSD in the existing extractor unit.
   • Ensure safe and compliant electrical connections.
   • Testing and commissioning to verify correct operation.
4. Site Requirements:
   • Work to be carried out on the roof of the main kitchen at Victoria Mxenge Hospital.
   • Site visit and compulsory briefing scheduled for 15/09/2025 at 12:00 am at St Aidan’s Hospital Maintenance.
5. Documentation and Certification:
   • Provision of detailed work plan, schedule of references, and quality assurance documentation.
   • Completion of all safety, health, and environmental requirements.
   • Submission of compliance certificates and warranties as specified.
6. Additional Requirements:
   • Samples (if required) must be available upon request.
   • All work must comply with the Department of Health’s procurement policies and safety regulations.

Summary

The technical scope encompasses the supply, installation, testing, and commissioning of a specified 3-phase motor and VSD for the kitchen extraction system, ensuring compliance with relevant standards, safety, and quality requirements, within the designated site at Victoria Mxenge Hospital.