Objectives

The primary objective of this tender is to supply, install, and commission a 6m x 2.4m archiving container at Mvutshini Clinic, including necessary construction, electrical, ventilation, lighting, and security features. The project aims to establish a secure, high-quality storage solution for documents, ensuring controlled temperature and airflow, with a guarantee period of 12 months.

Scope

• Supply of a steel, lockable archiving container with internal shelving, air vents, lighting, plug points, and air conditioning.
• Construction of a concrete slab foundation (approximately 105 m²) and associated groundwork including drainage.
• Installation of electrical supply, lighting, ventilation, and security features as specified.
• Provision of signage and compliance with health records management regulations.
• Adherence to relevant standards such as occupational health and safety, electrical, plumbing, and building regulations.
• Guarantee of all installed components for a minimum of 12 months, with warranty coverage for parts and workmanship.

Technical Requirements

The technical specifications for the archiving container and installation include:

• Container dimensions: 6m length x 2.4m width, constructed from high-quality steel, lockable, with a sloped roof and double steel doors.
• Foundation: Concrete slab measuring approximately 6m x 3.5m, reinforced with steel rebar, smooth surface, and sides.
• Shelving: Heavy-duty steel shelving units fixed inside the container, each with 5 shelves spaced equally, bottom shelves 150mm above ground, top 330mm from ceiling.
• Ventilation: Four air vents per container to ensure airflow.
• Electrical: 10mm cable connection, lighting controlled by switches, two double plug points, and a 12,000 Btu air conditioner compliant with SAQCC standards.
• Additional features: Aluminium windows with shatter-proof glass, signage, and gutters for drainage.
• Construction: Foundation of double brick with compacted concrete slab, installation of doors, vents, windows, electrical wiring, and air conditioning.
• Standards: Compliance with SANS 0142, SANS 10400, SANS 10252-1&2, Occupational Health and Safety Act, and relevant building and plumbing regulations.
• Guarantee: Full warranty on materials and workmanship for 12 months, with provisions for repairs and defect rectification.