Objectives

The primary objective of this tender is to procure a Major Service to Air Conditioners at Bethesda Hospital and associated clinics. The aim is to extend the lifespan of the equipment, ensure optimal functioning, and maintain a safe and comfortable environment within the hospital and clinics.

Scope

The scope includes:

• Performing major servicing on specified air conditioning units across Bethesda Hospital and clinics such as Mhlekazi, Gedleza, Ophansi, Mkhuze, and Gateway clinics.
• Servicing both indoor and outdoor units as per schedule.
• Replacing damaged arm flaps and trucking components where available.
• Checking and topping up gas levels, testing units in the presence of maintenance officers.
• Testing remote controls, inspecting isolators, cleaning units, and ensuring piping and drainage are in proper condition.
• Reporting any issues outside scheduled scope and providing quotations for repairs if needed.
• Submitting reports, signed job cards, and original tax invoices post-service.

Technical Requirements

The technical requirements include:

• Proof of registration on CIDB ME and compliance with CSSD commodities for air conditioning.
• Provision of valid B-BBEE certificates and tax clearance.
• Submission of signed tender documents and SCM quotation forms.
• Adherence to specifications for major servicing of air conditioning units as per attached detailed scope.
• Use of approved and compliant materials, parts, and tools.
• Completion of scheduled servicing within the stipulated timeframe (30 November 2025).
• Provision of detailed reports and documentation after service completion.

Skills Requirements

The contractor must possess:

• Qualified HVAC technicians with experience in servicing hospital air conditioning systems.
• Proof of technical competence and relevant certifications.
• Ability to diagnose and repair HVAC units, replace parts, and top-up gases according to manufacturer specifications.
• Knowledge of safety standards and compliance with health and safety regulations.
• Capability to provide detailed reports, documentation, and quotations for repairs outside scheduled scope.
• Experience working within hospital environments and adhering to strict schedules and protocols.