Objectives

The primary objective of this tender is to establish a 3-year maintenance and repairs contract for HVAC systems at the New Hanover Mortuary. The contract aims to ensure the proper functioning, maintenance, and repair of HVAC systems to support the facility's operations, including preventative maintenance, corrective repairs, and system inspections.

Scope

The scope includes:

• Implementation of preventative maintenance for all HVAC equipment as specified in the technical specifications.
• Responding to unplanned plant breakdowns and performing corrective repairs.
• Provision of qualified technical personnel for maintenance and repairs.
• Coordination of quarterly maintenance meetings.
• Replacement and repair of HVAC components, including chillers, air handling units, pumps, and associated equipment.
• Adherence to safety standards, statutory regulations, and manufacturer specifications.
• Provision of detailed maintenance reports and record-keeping.

Technical Requirements

The technical requirements encompass:

• Maintenance of air-cooled chillers, air handling units, pumps, and room air conditioners as per scheduled intervals.
• Compliance with relevant codes such as SANS, ISO, and local authority regulations.
• Use of new, compliant, and approved materials and spare parts.
• Provision of qualified personnel with appropriate trade test certifications and SAQCC registration.
• Use of calibrated measuring equipment for system testing.
• Adherence to safety standards, including the provision of safety policies, risk assessments, and first aid facilities.
• Regular testing, commissioning, and certification of repaired or replaced equipment.

Skills Requirements

The tenderer must possess:

• Trade-tested technicians and artisans with valid SAQCC registration, particularly in HVAC and refrigeration categories.
• Competent personnel with experience in maintaining and repairing HVAC systems, chillers, air handling units, and associated equipment.
• Proven track record of similar projects with verifiable references and completion certificates.
• Ability to operate Building Management Systems (BMS) if installed.
• Certified safety officers or personnel with basic fall arrest certificates for working at heights.
• Capability to provide OEM-approved spare parts and perform OEM-specific maintenance procedures.