Re-advertisement: Appointment of a Service Provider for Upgrade and Service of Head Office Server Room Infrastructure.(2/2/001/2025-26)

2/2/001/2025-26

2025-10-22 09:00

Tender Closed on: 2025-11-11 11:00

Computer, Server and Networking Equipment, ICT Hardware, Software And Network Support Services, Information and Communications Technology

Free State, Kroonstad

Moqhaka Local Municipality

Scroll down for tender details and to access the tender documents

Moqhaka Local Municipality Tenders

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender


  • Sign Up
Or Login Using
Please wait. Signing you in...
Or Login Using
Please wait. Signing you in...
Lost your password? Please enter your username or email address. You will receive a link to create a new password via email.
Tender Number: 2/2/001/2025-26
Department: Moqhaka Local Municipality
Tender Type: Request for Bid(Open-Tender)
Province: Free State
Closing Date: Tuesday, 11 November 2025 - 11:00
Place where goods, works or services are required: Hillstreet Moqhaka Local Municipality - Kroonstad - Kroonstad - 9499
Special Conditions: Bid documents are attached or can be available upon payment of a non-refundable Printing fee of R2000 at the cashier office, Municipal Building, Hill Street Kroonstad, or can also be made directly into the municipal bank account. Document collection for suppliers who request a printed copy can be collected @ Kroonstad Municipality ,Cnr 11th and 12 Way Kroonstad 9499. Proof of EFT payment should then be forwarded to the SCM office via email to [email protected], after which the complete document will be forwarded to the bidder via email.
ENQUIRIES:
Contact Person: Ms S Tsekeli
Email: [email protected]
Telephone number: 056-216-9208
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? Yes
Briefing Date and Time: Wednesday, 22 October 2025 - 09:00
Briefing Venue: Allen Rautenbach Hall (Moqhaka Local Municipality)

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a qualified service provider to upgrade and service the Head Office Server Room infrastructure. This includes ensuring the proper functioning, safety, and monitoring of the server environment, as well as installing necessary systems such as fire suppression and environmental monitoring to maintain optimal server conditions.

Scope

The scope of work encompasses the following key activities:

  • Monitoring features: main power failure detection, server room temperature, water detection, door sensors, UPS monitoring, fire monitoring, humidity monitoring.
  • Supply and installation of a fire suppression system suitable for the server room dimensions (H – 2.7m, L – 5m, W – 4.1m).
  • Cleaning and testing of existing units, re-gassing of fire suppression system (Model SUVT 20KVA, Serial PS1105340393).
  • Testing of batteries and assessment of existing equipment.
  • Provision of environmental monitoring systems for the server room environment.

The work aims to ensure the server room infrastructure is reliable, safe, and compliant with best practices for data center management.

Technical Requirements

  • Installation of environmental monitoring systems for temperature, humidity, water detection, and door sensors.
  • Installation of a fire suppression system tailored to the room's dimensions.
  • Re-gassing of fire suppression units and testing of batteries.
  • Supply and installation of an air-conditioning system and UPS (Uninterruptible Power Supply).
  • Provision of detailed testing, commissioning, and maintenance of installed systems.
  • Adherence to safety standards and environmental regulations during installation and servicing.

Skills Requirements

  • Proven experience in server room infrastructure upgrades and environmental monitoring systems.
  • Technical expertise in fire suppression systems, environmental controls, and UPS installations.
  • Qualified technicians with certifications in electrical, HVAC, and fire safety systems.
  • Ability to provide technical support, testing, and commissioning services.
  • Capacity to prepare detailed project plans, work breakdown structures, and risk mitigation strategies.
  • Knowledge of relevant South African standards and compliance requirements for data center infrastructure.
This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here

Potential Subcontractor and Joint Venture Partners

To view a list of Businesses that match the Categories of this tender,
please Subscribe to a Paid Notification Plan

(If you are already a Paid Subscriber - not Trial, please Login to view this information on this tender)

Request Quotes from Private Companies

Request Quotes from Private Companies for your Tender or Project. Can also possibly be useful in finding Private Companies or Individuals for Subcontracting work to for this or other tenders:

Why not let us send tenders to your inbox?

from R120 per month