Objectives

The primary objective of this tender is to appoint a service provider for the supply and installation of air conditioning units at the Guest Houses Phase 2 (10 units) within the Thohoyandou National Botanical Garden in Limpopo, South Africa. The project aims to ensure the provision of efficient, reliable, and compliant air conditioning systems that meet the specified standards and operational requirements.

Scope

The scope of work includes:

• Supply, delivery, installation, testing, and commissioning of 10 air conditioning units at the designated guest houses.
• Provision of all necessary materials, accessories, ductwork, pipes, insulation, and related components.
• Ensuring the systems operate according to the design intent, including verifying equipment capacities and resistances.
• Making good any openings or penetrations and ensuring minimal noise and vibration disturbance.
• Coordination with construction personnel to facilitate installation within operational construction standards.
• Guaranteeing the installed systems for a period of 12 months from the date of completion.

Technical Requirements

The technical specifications for the air conditioning units include:

• Type: Ductless air conditioners with energy-saving features, capable of heating and cooling.
• Features:
  • Smart control board with remote operation.
  • Error detection and automatic shutdown for refrigerant leakage.
  • Automatic fan speed regulation based on evaporator temperature.
  • Operation at outdoor temperatures as low as -15°C.
  • Built-in temperature sensors for accurate room temperature control.
• Capacity: 12,000 BTU/h units.
• Compliance: Must adhere to relevant standards, regulations, and municipal laws, including environmental and occupational health and safety standards.
• Installation materials: Including ducts, pipes, insulation, and accessories.
• Guarantee: Equipment shall be guaranteed for 12 months post-installation.

Skills and Qualifications Requirements

The tenderer must demonstrate the following skills and qualifications:

• CIDB contractor grading designation of Level 1 ME or higher, or capable of registration prior to evaluation.
• Proven experience in the supply and installation of similar air conditioning systems, supported by appointment letters and completion certificates.
• Capability to provide qualified personnel with relevant experience, including CVs showing a minimum of 5 years of relevant expertise.
• Compliance with health and safety regulations, including submission of a valid COIDA letter of good standing.
• Ability to coordinate with construction teams and adhere to project timelines, including milestone delivery and testing.
• Knowledge of municipal regulations, environmental standards, and occupational health and safety laws.
• Capacity to provide guarantees and warranties as specified, along with necessary insurances and certifications.