Objectives

The primary objective of this tender is to solicit proposals from qualified service providers to deliver comprehensive security services for Ntabankulu Local Municipality’s premises, assets, and personnel over a period of twenty-four (24) months. The aim is to ensure the safety, security, and effective management of municipal facilities and personnel through professional security operations.

Scope

The scope of work includes:

• Provision of armed and unarmed security guards at various municipal sites including Traffic Department, Sports Fields, Multi-Purpose Centers, Pound, Landfill, Cemetery, and Old Traffic Offices.
• Deployment of a total of 41 guards, with 34 armed guards and 7 unarmed guards, covering day and night shifts as specified per site.
• Reporting and communication responsibilities, including incident and monthly reports to municipal authorities.
• Provision and maintenance of all necessary security equipment in good working condition.

Technical Requirements

The technical specifications for the security services include:

• Deployment of guards to designated sites with appropriate shift arrangements (armed guards for night and day, unarmed guards where specified).
• Provision of communication tools such as radios or cellphones, security registers, and uniforms.
• Reporting protocols, including incident reports and monthly summaries.
• Provision of all necessary security equipment, maintained in good condition.
• Compliance with legal and safety standards, including armed security personnel where required.
• Adherence to the minimum staffing levels and site-specific requirements as detailed in the terms of reference.

Skills Requirements

The successful service provider must demonstrate:

• Experience in providing security services for municipal or similar public sector entities, supported by appointment and reference letters (minimum of three).
• Capability to develop and implement detailed work plans, including shift schedules, security registers, and communication protocols.
• Qualified and trained security personnel, with appropriate licensing and good conduct certificates.
• Ability to operate and maintain security equipment effectively.
• Knowledge of relevant legal, safety, and security standards applicable to municipal security operations.
• Capacity to provide reports and documentation as required for audit and compliance purposes.
• Proven track record in managing security personnel and operations efficiently within budget and time constraints.