Objectives

The primary objective of this tender is to appoint a qualified service provider to prepare a GRAP-compliant Fixed Asset Register (FAR) for immovable assets for the Ntabankulu Local Municipality over a period of three years. This includes updating the 2025/26 FAR, ensuring compliance with GRAP standards, supporting impairment testing, and facilitating the preparation of annual financial statements for the years ending 30 June 2026, 2027, and 2028. The project aims to verify the existence, ownership, and condition of assets, perform impairment assessments, and transfer skills through training to ensure sustainability.

Scope

The scope encompasses:

• Updating and maintaining a GRAP-compliant Fixed Asset Register for immovable assets.
• Performing impairment testing and asset condition assessments.
• Supporting the preparation of financial statements aligned with MSCOA and GRAP standards.
• Conducting on-the-job training and skills transfer to municipal staff.
• Ensuring internal controls and adherence to relevant standards (GRAP 3, 17, 21).
• Providing ongoing support, maintenance, and updates for the asset register.
• Delivering comprehensive reports, including a close-out report at project completion.

Technical Requirements

The technical requirements include:

• Development of a GRAP-compliant Fixed Asset Register for immovable assets.
• Implementation of impairment testing procedures in accordance with GRAP 21.
• Visual inspections and assessments of asset condition and useful life.
• Use of appropriate software tools to record and manage the FAR, compliant with GRAP 17.
• Provision of detailed methodology, training programs, and documentation.
• Regular reporting to the Project Steering Committee.
• Compliance with all relevant GRAP standards and municipal policies.

Skills Requirements

The successful bidder must demonstrate:

• Experience in implementing GRAP-compliant Fixed Asset Registers, especially for immovable assets.
• Proven track record with at least three similar projects, supported by appointment and reference letters.
• Qualified key personnel, including:
• Civil Engineer: BTech/National Diploma in Civil Engineering, registered with ECSA, with at least five years’ experience in asset management and impairment testing.
• Chartered Accountant: Degree in Accounting or equivalent, with experience in GRAP asset projects.
• Capability to operate relevant software packages for asset management and reporting.
• Ability to transfer skills and provide comprehensive training to municipal staff.
• Strong project management and reporting skills, including the ability to produce detailed methodology, progress reports, and a final close-out report.