Objectives

The primary objective of this tender is to appoint qualified service providers to supply, deliver, and install office furniture, artwork, and equipment across all buildings owned and occupied by the City of Tshwane. The contract aims to address the deterioration of existing furniture and equipment, thereby enhancing service delivery, improving working conditions for staff, and maintaining the City’s reputation and image.

Scope

The scope encompasses the procurement of modern, durable, and functional furniture and equipment tailored to operational needs. Service providers will be responsible for:

• Supplying, delivering, and assembling furniture and equipment as required.
• Relocating items where necessary.
• Installing certain equipment and conducting annual servicing and calibration.
• Providing services across various City departments over a period of three years, with the possibility of multiple appointments.

Technical Requirements

The technical specifications include:

• Furniture must meet standards such as DIN EN 1335, ANSI/BIFMA X 5.1, and BS 5459.
• Furniture components should be recyclable, with worktops of 22mm thick high-density particle board finished with veneer, and under-structures made of aluminium or steel to enhance longevity.
• Office chairs should comply with DIN EN 13761 and DIN EN 1728, with features like load-dependent braking, stability, and support for back and neck.
• Desks, meeting tables, filing cabinets, and other furniture must adhere to specified dimensions, finishes, and certification standards.
• Equipment such as monitors, screens, and other electronic devices must meet specified size, weight, and technical standards, including warranty periods.

Skills Requirements

Applicants must demonstrate:

• Previous experience of at least 7 years in supplying office furniture, with at least 2 years of recent service delivery.
• Proven capacity with a minimum of three qualified carpenters and electricians, certified by SAQA, with supporting qualification evidence.
• Financial stability evidenced by a minimum access to R110,000, supported by a bank or financial institution’s support letter or rating.
• Compliance with administrative requirements, including registration on the Central Supplier Database (CSD), submission of relevant documents, and adherence to bid procedures.
• Ability to meet the functionality score threshold of 70 points out of 100 during evaluation.