Objectives

The primary objective of this tender is to maintain the serviceability of the HVAC system at Kimberley Airport in a sustainable manner. The focus is on ensuring operational efficiency at the lowest possible operating and maintenance costs while complying with safety standards and aviation legislation. The contractor is responsible for providing assurance that all tasks are carried out by competent personnel following applicable standards, OEM requirements, procedures, regulations, and legislative frameworks.

Scope

The scope encompasses comprehensive maintenance of the HVAC systems at Kimberley Airport, including:

• Servicing, repairs, and replacement of components
• System performance testing and statutory compliance
• Responding to breakdowns and callouts to restore equipment to safe working conditions
• Changing faulty or obsolete components with upgrade parts or modifications
• Testing system performance per OEM specifications, including interface with fire and smoke extraction systems

The HVAC systems include split units, extractor fans, and associated equipment located throughout the airport terminals, primarily in controlled areas.

Technical Requirements

The contractor must:

• Carry out all work to OEM standards and applicable legal/regulatory requirements, applying the more stringent standards where differences exist
• Ensure all staff are skilled, qualified, and knowledgeable about the equipment and procedures
• Follow instructions from the Airport’s Service Manager and implement operational procedures as directed
• Perform scheduled preventative maintenance in accordance with OEM and ACSA guidelines
• Respond promptly to breakdowns, with response times of 2 hours during operational hours and 4 hours after hours
• Complete repairs within 4 hours during operational hours and 8 hours after hours
• Maintain spares, tools, and special equipment to ensure minimal downtime
• Adhere to environmental, health, and safety regulations, including permit requirements and hazard management
• Keep detailed maintenance records, signed off by technicians and ACSA representatives

Skills Requirements

The contractor shall ensure that personnel possess:

• Mechanical and electrical expertise relevant to HVAC systems
• Qualifications and experience in maintaining similar equipment
• Ability to respond effectively to breakdowns and emergencies
• Knowledge of OEM standards and safety procedures
• Competence in using tools, special equipment, and safety gear
• Effective communication skills for coordination with airport staff and management
• Capability to implement continuous improvement initiatives and quality control measures