Objectives

The primary objective of this tender is to appoint a qualified service provider to support the Matatiele Local Municipality's Communications Unit in producing multimedia content. The content aims to promote municipal programmes, enhance community engagement, document institutional activities, and improve visibility across various digital platforms during the 2025–2026 financial year.

Scope

The scope of work includes:

• Producing a minimum of five multimedia outputs per month, including videos, photographs, infographics, or animations.
• Providing multimedia coverage of at least fifteen municipal events per quarter, suitable for digital platforms such as the website, social media, and internal channels.
• Capturing event footage using professional equipment (drones, cameras, mobile kits).
• Creating content for priority campaigns, national commemorations, community outreach, and mayoral programs.
• Mobilizing quickly for urgent content during crises or high-impact events.
• Developing content for digital screens, posters, and social signatures aligned with the municipality’s content calendar.
• Maintaining a digital archive of all multimedia content with appropriate metadata.
• Ensuring content complies with branding, accessibility standards, and POPIA regulations.
• Providing basic training or handover notes to the Communications Unit for content deployment.

Technical Requirements

The technical specifications for equipment and outputs include:

• Camera: DSLR or Mirrorless, capable of 4K video recording.
• Audio: Lapel and Boom microphones with windshields.
• Lighting: Portable bi-colour LED panels.
• Editing Software: Adobe Creative Suite or equivalent.
• Output Formats: MP4, JPG, PNG, PDF, SRT (subtitles).

Skills Requirements

The service provider must demonstrate:

• Proficiency in multimedia content creation, including video, photography, and graphic design.
• Experience in event coverage and content editing.
• Ability to operate professional filming equipment, including drones.
• Knowledge of branding, accessibility standards, and legal compliance (POPIA).
• Capacity to deliver content within tight deadlines and adapt to urgent requirements.
• Experience in developing content strategies and storylines for public engagement.
• Ability to maintain organized digital archives with proper metadata tagging.