Objectives

The primary objective of this tender is to procure a supplier for the supply and delivery of refreshments, including items such as tea, sugar, coffee, and milk, to meet the needs of the municipality within specified timeframes and standards.

Scope

The scope encompasses the supply and delivery of various refreshments as detailed in the pricing schedule, including:

• 80 bags of Rooibos Tea
• 100 bags of Tea
• 2.5 kg of White Sugar
• 100% pure Coffee (200g)
• Full cream Milk (1L x 6)

The delivery must be completed within 7 days after the official order, with the goods supplied on a VAT-exclusive basis and inclusive of delivery charges.

Technical Requirements

The technical requirements include:

• Suppliers must provide goods that meet the specified quality standards and freshness, especially for perishable items like milk.
• All items must be clearly labeled with expiry dates and packaging details.
• Pricing must be detailed per item or bill of quantities, including delivery charges.
• Suppliers must submit valid and compliant invoices with all necessary VAT details.
• All quotations must be valid for at least 90 days from the closing date.

Skills and Competencies Requirements

While specific skills are not explicitly detailed, the tender implies the need for:

• Experience in catering and supply chain management for food and beverage products.
• Ability to meet quality standards and delivery deadlines.
• Compliance with legal and contractual obligations, including proper documentation and certification.
• Knowledge of municipal procurement policies and preference point systems.
• Capacity to provide proof of B-BBEE status and local residency for preference scoring.