Objectives

The primary objective of this tender is to engage a Professionally Registered Land Surveyor to prepare certified sketch plans, farm descriptions, and coordinate lists for the registration of five approved Technical Cooperation Permits (TCPs). These plans must be prepared in accordance with applicable regulatory requirements to facilitate the registration process with the Petroleum Agency South Africa (PASA) and the Department of Mineral and Petroleum Resources.

Scope

The scope of work includes, but is not limited to:

• Gathering information from relevant authorities and sources.
• Preparing permits, rights, and application documentation.
• Developing sketch plans for submission and registration in line with the Mining Titles Registration Regulations, 2004.
• Ensuring plans are certified by a registered Land Surveyor where required.
• Distributing and submitting documentation for registration purposes.
• Providing the Client with electronic copies of the final sketch plans.

The successful bidder will also receive shared information from SANPC, including data from the Surveyor General for comparison with the latest versions.

Physical copies of the deliverables are to be submitted to SANPC offices at 151 Frans Conradie Drive, Parow, Cape Town, 7500.

Technical Requirements

• Preparation of accurate, certified sketch plans for five TCPs within a restricted timeframe (estimated 2-3 weeks).
• Expedited delivery of all documentation once PASA approval is obtained.
• Compliance with all regulatory standards and submission requirements.
• Provision of electronic copies of all final plans.
• Demonstration of ability to complete the work within the specified timeframe.

Skills and Experience Requirements

• Valid South African Geomatics Council (SAGC) registration of the land surveyor(s) involved.
• Ability to complete the work within 3 weeks.
• At least three reference letters or feedback forms demonstrating successful experience in preparing similar sketch plans for mining or petroleum regulatory submissions in South Africa within the past 5 years.

Failure to meet any of these criteria will result in immediate disqualification.

Additional Notes

The quoted price must be all-inclusive, payable in South African Rands (ZAR), covering hardware, software licenses, and all related expenses. The quotation must remain valid for six months. Payments will be made upon final approval of the completed work by SANPC and PASA.