Tender Summary

This tender is an invitation by the South African National Petroleum Company (SANPC) for suppliers to submit quotations for the repair of an electric shutter roll-up door at the SANPC OPC in Saldanha. The procurement is subject to SANPC’s supply chain management rules, the Preferential Procurement Policy Framework Act (PPPFA), and national treasury supplier requirements.

Bid number: SANPC/478/08/2026
Closing date and time: 27 August 2026 at 16:00
Validity period: 60 calendar days from closing date and time

Objectives

• To appoint a suitable service provider to repair the electric shutter roll-up door so that it operates safely and correctly.
• To ensure the door replacement and repair work meets the specified material and operational requirements.
• To promote transparency, fairness, and competitiveness in the procurement process.
• To apply the 80/20 preference point system, with 80 points for price and 20 points for specific goals relating to black-owned and black women-owned businesses.
• To ensure compliance with tax, supplier registration, and B-BBEE requirements.

Scope of Work

The successful supplier will be required to repair the electric shutter roll-up door at SANPC OPC Saldanha. The work includes:

• Replacing the 0.8mm x 76mm galvanized slats on the roll-up door.
• Replacing the door motor.
• Testing the control box and replacing it if necessary.
• Realigning the door so that it operates correctly.
• Checking whether a 6ft wicket gate will work indoors.

Technical Requirements

• The repair must use 0.8mm x 76mm galvanized slats as specified.
• The motor must be replaced and the control box must be tested and replaced if faulty.
• The door must be realigned to ensure smooth and correct operation.
• The supplier must assess the feasibility of installing or using a 6ft wicket gate indoors.
• A compulsory site visit is required so that the supplier can inspect the door and site conditions before tendering.
• Suppliers must submit a copy of their ID for security clearance because the site is located at a port/harbour facility.
• Quotations must be submitted electronically and remain valid for 60 calendar days.
• The bidder must be registered on the Central Supplier Database (CSD), unless the bidder is a foreign supplier with no local registered entity.
• The bidder must comply with tax requirements and have a valid tax compliance status verified through SARS/CSD.
• B-BBEE status level verification certificate or sworn affidavit must be submitted to qualify for preference points.
• The tender documents and declarations, including the SBD forms and Preference Points Claim Form, must be completed.
• The technical/functionality evaluation criteria are marked as “N/A” for this tender.

Skills and Capability Requirements

• Experience in repairing industrial or commercial roll-up shutter doors.
• Ability to supply and install galvanized steel door slats.
• Ability to replace electric door motors.
• Ability to test and replace electrical control boxes.
• Ability to realign overhead roll-up doors for proper operation.
• Ability to assess whether a wicket gate can be used indoors.
• Ability to work within an operational port/harbour environment and comply with site security requirements.
• Sufficient authorised personnel to sign and commit to the offer, supported by proof of authority where required.

Explanation of Key Terms

• Galvanized slats: The horizontal steel strips that make up the curtain of a roll-up door, coated with zinc to prevent rust.
• Roll-up door: An overhead door that opens by rolling up onto a drum above the opening.
• Wicket gate: A smaller pedestrian door built into or beside a larger door, allowing people to enter without opening the full door.
• Control box: The electrical enclosure that controls the door motor, including switching and safety functions.
• B-BBEE: Broad-Based Black Economic Empowerment, a South African policy framework to advance economic transformation.
• CSD: Central Supplier Database, the national government database for supplier registration and verification.
• PPPFA: Preferential Procurement Policy Framework Act, which governs preference point scoring in South African public procurement.