Tender Summary: 12-Month Pest Control Outsourcing Contract

Objectives

The primary objective is to engage a qualified external service provider to deliver comprehensive pest control, inspection, and fumigation services across designated clinics under the Prince Mshiyeni Memorial Hospital (KwaZulu-Natal Department of Health). The contract aims to eliminate pest-related health risks, maintain stringent clinical hygiene standards, and ensure uninterrupted medical service delivery throughout the twelve-month term.

Scope

• Contract Duration: 12 months.
• Service Locations: Prince Mshiyeni Memorial Hospital (Waste Management Office) and affiliated clinics.
• Estimated Budget: Up to R 50,000,000 (inclusive of all applicable taxes).
• Core Deliverables: Scheduled and ad-hoc pest management interventions, chemical and non-chemical treatment applications, site inspections, reporting, and full compliance with the institution's attached technical specifications.

Technical Requirements

• Explicit compliance with all attached specification documents; failure to indicate compliance results in disqualification.
• Submission of a valid P. Number certificate issued by the Department of Agriculture. This is a mandatory regulatory license that legally authorizes the holder to purchase, store, and apply restricted pesticides and conduct commercial pest control operations.
• A current letter of good standing from the relevant labour department, specifically endorsing the bidder's compliance with employment and occupational health standards for pest control and hygiene services.
• Submission of a formal, typed schedule of contract cost breakdown. Handwritten formats or documents containing mathematical errors will be automatically rejected.
• Complete submission of all prescribed standard bid documents, including SBD forms, General and Special Conditions of Contract, and preference claim forms.

Skills Requirements

• Public Sector Service Delivery: Demonstrated capability to operate within government healthcare environments, requiring discretion, scheduling flexibility around clinical hours, and strict adherence to infection prevention protocols.
• Verified Track Record: Provision of three contactable trade references from domestic public sector clients for comparable pest control or fumigation projects.
• Regulatory & Administrative Competence: Ability to navigate South African public procurement compliance, including maintaining an active Central Supplier Database (CSD) profile, valid CIPC registration, and SARS tax clearance.
• B-BBEE & Socio-Economic Alignment: Understanding of Broad-Based Black Economic Empowerment requirements, including the provision of verified status certificates or sworn affidavits for EMEs/QSEs.

Key Terms & Evaluation Framework

The tender utilizes a strict four-stage peremptory evaluation process. Non-compliance at any stage leads to immediate disqualification:

1. Administrative & Mandatory Compliance: Attendance at the compulsory briefing session, proper completion of all returnable documents, and accurate cost scheduling.
2. Capacity to Deliver: Validation of past performance through the required public sector references.
3. Specification Compliance: Formal acknowledgment and adherence to all technical and operational requirements.
4. Price & Preference Points: Application of the 80/20 preference point system, a standard South African procurement model where 80 points are awarded based on price competitiveness and 20 points are allocated to specific socio-economic goals. In this instance, the full 20 points are reserved for companies that are at least 51% owned by Black women, verified via CIPC ownership certificates and CSD data.

All submitted documentation is subject to verification. Misrepresentation will result in disqualification, while failure to submit proof for preference points will simply result in zero points for that category without affecting responsiveness.