Objectives

The primary objective is to conduct a structured social facilitation exercise for the Braelyn Military Veterans Housing Project. This involves actively engaging military veterans in the Braelyn area to ensure full awareness and understanding of the housing initiative, managing community dynamics, facilitating transparent communication, and supporting participatory decision-making throughout the project lifecycle.

Scope of Work

• Duration: 90 days.
• Location: Braelyn area.
• Working Hours: 08:00 to 16:30 daily, with a lunch break from 13:00 to 14:00. Coverage includes weekdays, weekends, and public holidays as operationally required.
• Project Phases: Project Initiation, Project Execution, and Project Completion.
• Key Deliverables: Stakeholder awareness campaigns, community engagement sessions, conflict mediation support, progress monitoring, and phased reporting aligned with the housing project timeline.

Technical Requirements

• Submission of a comprehensive methodology and implementation plan detailing timeframes, activities, and deliverables for each project phase.
• Verifiable proof of prior experience in social facilitation, supported by reference letters from previous clients.
• Mandatory registration on both the Buffalo City Metropolitan Municipality (BCMM) Supplier Database and the National Treasury’s Central Supplier Database (CSD).
• Valid tax compliance status, verified through the CSD.
• Submission of BBBEE verification certificates or sworn affidavits (for Exempted Micro Enterprises or Qualifying Small Enterprises) to claim preference points.
• Proof of business locality (within Buffalo City or Eastern Cape boundaries) to qualify for additional preference points.
• All quotations must be submitted electronically via the BCMM E-Procurement Vendor Portal before the closing deadline. Late, incomplete, or non-compliant submissions will be invalidated.
• Evaluation utilizes an 80/20 preference points system: 80% allocated to price competitiveness and 20% to specific socio-economic goals.

Skills and Qualification Requirements

• Company Director: Must hold a qualification in Development Studies and possess a minimum of seven (7) years of relevant experience.
• Company Track Record: Demonstrated history of successfully delivering social facilitation services, substantiated by reference letters.
• Project Facilitator: Must hold a Bachelor’s degree or Certificate in Social Sciences.
• Administrative Staff (Two Positions): Each staff member must hold a Certificate in Social Sciences and a Computer Literacy Certificate.
• Implementation Strategy: A clear, phased methodology outlining operational workflows, resource allocation, and milestone tracking.
• Failure to submit any mandatory documentation, qualifications, or reference materials will result in immediate disqualification or zero points for the respective criterion.

Notes on Unusual or Complicated Terms

• Social Facilitation: A structured stakeholder engagement process designed to manage community relations, ensure transparent communication, resolve conflicts, and promote inclusive participation. It is particularly critical in housing developments affecting vulnerable or historically marginalized groups, such as military veterans.
• 80/20 Preference Points System: A municipal procurement evaluation framework where 80% of scoring is based on competitive pricing, while 20% is allocated for socio-economic transformation goals, including Broad-Based Black Economic Empowerment (BBBEE) status and local business presence.
• CSD Registration: The Central Supplier Database is a national government platform used to verify supplier legitimacy, tax compliance, banking details, and eligibility for all public sector contracts.
• MBD Forms: Standardized Municipal Bidding Documents required for statutory declarations, including conflict of interest disclosures, preference point claims, past supply chain management practices, and independent bid determination certifications to prevent collusive bidding.