Objectives

The primary objective is to procure and deliver high-quality replacement office and visitor furniture to the Tongaat Community Health Centre. The procurement seeks to replace deteriorated seating and workstations while adhering to public sector procurement legislation, promoting equitable economic participation, and securing optimal value for money through a transparent competitive process.

Scope

The contract entails a one-off supply and delivery of the following furniture items to the designated health centre:

• 21 units of high-back ergonomic office chairs
• 34 units of mid-back ergonomic office chairs
• 6 units of stackable plastic chairs with steel legs
• 1 unit of heavy-duty spine chair (140 kg capacity)
• 2 units of visitor side chairs (black epoxy frame)
• 2 units of stainless steel service counter cabinets (3-drawer)
• 4 units of office desks (160 cm × 75 cm × 75 cm, light brown)

All pricing must be all-inclusive, covering transportation, handling, and applicable taxes. Delivery must occur within the timeframe specified upon contract award.

Technical Requirements

Bidders must strictly comply with the detailed specifications outlined in the annexures. Key technical expectations include:

• Ergonomic Chairs: Must feature lumbar support, tilt and height adjustment, breathable mesh upholstery, rolling castors, and armrests. Standard colour is black.
• Stackable & Visitor Chairs: Plastic construction with reinforced steel legs; visitor chairs require a durable black epoxy frame.
• Heavy-Duty Chair: Engineered for up to 140 kg load capacity, featuring a synchronized knee-tilt mechanism, high-density foam seat, medium-density foam backrest, gas lift height adjustment, and 4D adjustable armrests.
• Cabinets & Desks: Stainless steel service counters measuring 600 × 700 × 900 mm with three drawers. Office desks must feature a durable hard-laminate finish, metal drawer runners, locking mechanisms, and exact dimensional compliance.
• Quality & Compliance: All items must be brand new, unused, and conform to relevant South African National Standards (SANS/SABS). Second-hand, refurbished, or expired products are strictly prohibited. Goods must maintain validity for a minimum of six months post-delivery.
• Warranty & Inspection: A twelve-month warranty against defects in design, materials, or workmanship is mandatory. The purchaser retains inspection rights and may reject non-conforming goods at the supplier’s expense.

Skills Requirements

No specialised technical or professional qualifications are explicitly required. However, bidders must demonstrate operational and administrative capacity through:

• Documented proof of prior successful delivery of similar furniture to healthcare or institutional clients (via order confirmations and delivery notes).
• Active registration on the Central Suppliers Database (CSD) with appropriate commodity codes linked.
• Valid tax clearance status and acceptable Broad-Based Black Economic Empowerment (B-BBEE) documentation.
• Administrative competence to complete mandatory returnable forms, calculate preference points accurately, and physically produce samples when requested during evaluation.

Notes on Unusual or Complicated Terms

80/20 Preference Point System: Evaluation allocates 80 points based on price competitiveness and 20 points for specific socio-economic goals. Full points are granted to enterprises at least 51% owned by Black people, reflecting South Africa’s preferential procurement framework.

Sample Submission Requirement: The top three scoring bidders may be formally requested to submit physical product samples for verification. Non-compliant or missing samples can lead to disqualification or a full re-tender.

Performance Security & Delay Penalties: Awarded suppliers must provide performance security within thirty days. Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate. Persistent default or fraudulent conduct may result in contract termination and a ten-year ban from public sector procurement.

Local Content Declaration: Bidders must itemise the percentage of locally manufactured versus imported content per product. While not directly scored in this quotation, it supports broader national industrial participation and economic development objectives.