Objectives

The primary objective is to appoint a qualified service provider to supply, deliver, and prepare thirty (30) laptops for administrative and core business officials at the Eastern Cape Department of Social Development’s Provincial Office.

Scope of Work

• Supply and deliver 30 laptops to the Provincial Office in King William’s Town.
• Provide initial laptop imaging, followed by department-led software configuration. The bidder will subsequently collect the configured units for final redistribution.
• Compile a comprehensive equipment register tracking all delivered assets.
• Apply laser etching featuring the Departmental logo and the declaration “Property of Eastern Cape Department of Social Development” on all computer chassis and screens.
• Attach standardized stickers containing serial numbers, warranty expiry dates, and departmental call centre details.
• Complete full delivery within one month of receiving an official purchase order.

Technical Requirements

Each unit must meet or exceed the following minimum specifications:

• Display: 14.0-inch WUXGA (1920 × 1200) 16:10 aspect ratio touchscreen
• Processor: Intel® Core™ Ultra 7 255H (2.0 GHz base, up to 5.1 GHz boost, 16 cores/threads, 24MB cache)
• AI Accelerator: Intel® AI Boost NPU (up to 13 TOPS)
• Memory: 16GB DDR5 SO-DIMM
• Storage: 1TB M.2 2280 NVMe™ PCIe® 4.0 SSD
• Connectivity: Integrated 4G LTE module
• Operating System: Windows 11 Pro
• Accessories: Combination lock and protective backpack
• Warranty: Three-year next-business-day onsite coverage, valid across all locations within the Eastern Cape province

Skills & Compliance Requirements

No formal professional certifications are explicitly mandated. However, bidders must demonstrate:

• Competency in enterprise hardware provisioning, secure device handling, and coordinated logistics for multi-site distribution.
• Ability to manage a two-stage handover process involving initial supply, interim collection, and post-configuration redistribution.
• Full compliance with South African public procurement regulations, including active Central Supplier Database (CSD) registration.
• Administrative capacity to complete mandatory disclosure forms, preference claim schedules, and local economic development declarations accurately.

Notable Terms & Conditions

• SITA RFB 740 Transversal Contract Requirement: Bidders must already be listed as approved vendors on the State Information Technology Agency’s (SITA) RFB 740 framework. This acts as a strict pre-qualification gate; suppliers not appearing on the official SITA vendor list will be automatically disqualified.
• Split Imaging Workflow: Unlike standard ready-to-use deliveries, the department requires the bidder to first supply the hardware. Internal IT staff will then install and configure custom software before the bidder retrieves the devices for final deployment. This requires precise scheduling and chain-of-custody management.
• PPPFA 80/20 Preference System: Evaluation follows the Preferential Procurement Policy Framework Act, allocating 80 points to price and 20 points to socio-economic goals (women ownership, black ownership without historical franchise, disability representation, youth participation, and Eastern Cape locality). Claiming these points requires submitting verified demographic and residency documentation via prescribed claim forms.
• Local Economic Development (LED) Declaration: Successful contractors must commit to prioritising the sourcing of components, accessories, or related services from Eastern Cape-based manufacturers and SMMEs where commercially viable, supporting provincial economic empowerment targets.