Objectives

The primary objective of this tender is to engage a qualified service provider for the comprehensive management, operation, and routine maintenance of the sewer treatment plant at Isithebe Clinic over a twelve-month period. The contract aims to ensure consistent wastewater treatment, environmental and health compliance, operational reliability, and uninterrupted clinical services while enforcing strict safety, reporting, and accountability standards.

Scope of Work

• Operational Maintenance: Conduct monthly routine servicing of all plant equipment, perform emergency repairs, and replace or fix damaged components promptly.
• Tank & Drainage Management: Dislodge all tanks quarterly and clear blockages in drains, sewer lines, and manholes as they occur.
• Site Housekeeping & Waste Disposal: Maintain daily site cleanliness, remove vegetation/debris within specified boundaries, and properly dispose of all screened waste.
• Supplies & Equipment: Provide all consumables, tools (hosepipes, rakes, spades), cleaning materials, PPE, and laboratory testing devices (pH and chlorine meters).
• Staffing: Deploy staff Monday to Friday (07:00–16:30) and weekends/public holidays (07:00–12:30).
• Chemical Supply: Procure disinfection chemicals and maintain a minimum two-week buffer stock at all times.
• Reporting & Sampling: Submit monthly operational reports, maintenance logs, and quarterly water quality assessments. Conduct fortnightly and monthly accredited laboratory sampling for effluent parameters, alongside daily on-site pH and chlorine testing.
• Safety & Compliance: Develop and implement a Health and Safety Plan with risk assessments, conduct regular inspections, and appoint dedicated on-site supervision.
• Community Employment: Prioritize hiring local residential citizens during contract execution.

Technical Requirements

• Compliance with South African Bureau of Standards (SABS) codes, National Building Regulations, and the Occupational Health and Safety Act.
• Submission of a Certificate of Compliance for electrical installations upon completion.
• Valid documentation including tax clearance, B-BBEE status verification, Central Supplier Database (CSD) registration, CIDB grading, and membership in the Southern Africa Institute of Waste Management.
• Possession of a valid sewer disposal permit specifying truck tank capacity.
• Implementation of accredited laboratory sampling for parameters including free residual chlorine, E. coli, pH, COD, ammonia, and suspended solids.
• A six-month guarantee period for all structural works and supplied materials.
• Unusual Term Explanation: The contract stipulates a daily penalty of R1,500 charged from the first day after contract expiry if performance is delayed. This liquidated damages clause ensures strict adherence to the twelve-month timeline and prevents critical service interruptions at the clinic.

Skills Requirements

• Employment of fully accredited skilled artisans or technicians with proven experience in operating and maintaining municipal or healthcare sewer treatment facilities.
• Proficiency in wastewater chemistry, laboratory testing protocols, and environmental compliance standards.
• Strong project management capabilities, including the ability to develop H&S plans, conduct risk assessments, and supervise on-site personnel effectively.
• Competency in generating detailed technical reports, maintenance logs, and water quality data for regulatory and departmental submission.
• Familiarity with public sector procurement compliance, including preferential procurement policies and mandatory returnable documentation.