Objectives

The primary objective of this quotation is to secure a reliable, one-off supply of essential medical and surgical consumables to support patient care operations at the Amajuba District Office under the KwaZulu-Natal Department of Health.

Scope

The contract covers the procurement and delivery of three specific item categories:

• Item A: 200 units of multi-size blood pressure cuff carrier bags.
• Item B: 500 units of neonatal nasal cannulas.
• Item C: 34 boxes of extra-large, high-risk examination gloves.

The agreement operates on a once-off basis with a quotation validity period of ninety (90) days. Delivery must be completed to the designated provincial health facility within the timeframe specified upon contract award.

Technical Requirements

All goods must strictly conform to the detailed specifications and quality standards outlined below:

• Blood Pressure Cuff Carrier Bags: Must include a standard release valve, Velcro closure, and double tubing compatible with sphygmomanometers. Sizes must cover infant, paediatric, standard adult, large arm, and obese categories. Construction requires durable navy nylon (38x27 cm) with dedicated interior compartments for each cuff type. Must meet SABS standards. Physical samples are mandatory for evaluation.
• Nasal Cannulae (Neonatal): Must be super soft, manufactured from soft vinyl, featuring a curved non-flared tip and 84-inch tubing. Must meet SABS standards.
• High-Risk Examination Gloves (XL): Must be powder-free, extra-thick, non-sterilised, and composed of natural rubber latex compliant with ISO 2004. Specifications require straight fingers, full-textured surfaces, beaded cuffs, minimum length of 290mm, and palm width of 115±10mm. Packaged at 100 units per box. Must meet SABS standards.

All supplied items must be brand new, unused, and possess a minimum shelf life of six months from the date of delivery. Expired or refurbished products are strictly prohibited.

Skills & Capability Requirements

Bidders must demonstrate operational, regulatory, and administrative capacity to execute the contract successfully:

• Regulatory Licensing: Entities manufacturing, importing, exporting, or wholesaling medical devices must hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA).
• Proven Delivery Capacity: Submission of at least one verified order and delivery note demonstrating prior successful supply of medical or surgical items to public or private healthcare institutions.
• Administrative & Financial Compliance: Active registration on the Central Suppliers Database (CSD), valid tax clearance verification via SARS PIN, and current CIPC company registration documents.
• Logistics & Quality Assurance: Capability to package goods securely to prevent transit damage, manage timely deliveries, and provide incidental services (e.g., technical manuals or training) if contractually required.

Key Terms & Unusual Requirements

80/20 Preference Point System: Evaluation weighting allocates 80 points to price competitiveness and 20 points to specific socio-economic transformation goals. Full points are exclusively awarded to enterprises that are 100% owned by Black African women.

Performance Security & Delay Penalties: Awarded suppliers must provide a performance security (bank guarantee or certified cheque) within 30 days. Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate. Persistent default or fraudulent conduct may trigger contract termination and a public sector trading ban of up to ten years.

Anti-Collusion & Cover-Quoting Prohibition: The department strictly forbids multiple bids from affiliated entities ("cover-quoting"). This practice is classified as corruption and fraud, resulting in immediate disqualification and potential criminal prosecution.

Mandatory Disclosure of Interest: Bidders must formally declare any personal, familial, or business ties with any employee of the KZN Department of Health. Omission or misrepresentation constitutes a false declaration, rendering the bid non-responsive and subject to disqualification.