Objective

The primary objective of this tender is to procure and deliver high-quality medical oxygen delivery equipment to support controlled oxygen therapy, specifically for patients requiring precise and stable oxygen concentrations, such as those with COPD or CO2 retention issues.

Scope

The contract entails a one-off supply and delivery of 4,000 units of 40% Poly Oxygen Masks with accompanying tubing to Victoria Mxenge Hospital under the KwaZulu-Natal Department of Health. The scope includes end-to-end logistics, ensuring timely delivery, strict adherence to South African public procurement legislation, and compliance with all mandatory returnable documents. Pricing must be firm, inclusive of VAT and all delivery costs, with supplied products required to maintain a minimum shelf life of six months upon delivery. Evaluation follows an 80/20 preferential procurement model, awarding 80 points for competitive pricing and 20 points to promote South African-owned enterprises.

Technical Requirements

• Material: 100% medical-grade PVC, polypropylene, or EVA; DEHP-free, clear, soft, and anatomically contoured.
• Design: Venturi/air-entrainment mask providing a fixed FiO2 system.
• Nozzle System: Color-coded (orange for 40%) with six jets to accurately entrain room air.
• Dimensions & Fit: Adult size accommodating face widths of 120–140 mm, featuring a soft nose bridge and adjustable, latex-free elastic head strap.
• Performance: Delivers 40% ± 2% oxygen at a flow rate of 10–12 L/min; compatible with standard hospital flowmeters.
• Connectors: Standard 22 mm–15 mm ISO taper for wall oxygen outlets and cylinders; 6 mm internal bore ensures unrestricted flow.
• Tubing: 2.1 m standard green oxygen tubing, 6 mm internal diameter, crush-resistant with a swivel connector.
• Quality & Certification: Must comply with SANS 1054, ISO 5356-1, and hold SAHPRA and SABS approval.
• Packaging: Supplied individually as single units.

Skills Requirements

No specialized clinical or professional qualifications are mandated for this procurement. The successful bidder must demonstrate standard commercial and logistical competencies, including certified quality assurance protocols, regulatory compliance tracking, inventory management, and reliable freight coordination. Familiarity with South African public sector procurement documentation (SBD forms, CSD verification, tax clearance validation, and preference point claim procedures) is essential.

Explanation of Unusual or Complicated Terms

• Venturi/Air-entrainment mask: A medical device that mixes supplemental oxygen with ambient air through calibrated nozzles to deliver a precise, consistent oxygen concentration regardless of the patient's breathing pattern.
• Fixed FiO2 system: Ensures the Fraction of Inspired Oxygen remains stable and predictable, which is critical for patients who cannot tolerate variable oxygen levels.
• DEHP-free: Manufactured without di(2-ethylhexyl) phthalate, a common plasticizer restricted in healthcare settings due to potential endocrine disruption and toxicity risks.
• 80/20 Preference Point System: A government procurement evaluation framework where 80 points are allocated to price competitiveness and 20 points to socio-economic transformation goals (here, prioritizing South African-owned enterprises).
• CSD Registration: Mandatory enrollment in the National Treasury’s Central Suppliers Database to verify bidder legitimacy, tax compliance, and legal standing before contract award.