Tender Summary: Provision of Internal Audit Software

Objectives

The primary objective is to procure and supply comprehensive internal audit software to Matatiele Local Municipality. The solution aims to modernize audit operations, enhance compliance monitoring, strengthen risk management, and enable accurate, timely reporting aligned with public sector governance and financial management standards.

Scope

The scope covers the complete provision of internal audit software, including licensing, deployment, configuration, and initial implementation support. The successful supplier will deliver a fully functional system tailored to the municipality’s audit workflows. Specific delivery timelines, acceptance testing procedures, warranty provisions, and post-deployment support obligations are detailed within the official tender documentation.

Technical Requirements

Bidders must propose solutions that satisfy the municipality’s operational, security, and interoperability standards. While precise technical parameters are outlined in the full tender package, proposals must demonstrate:

• Compatibility with existing municipal IT infrastructure and databases
• Robust data encryption, access controls, and cybersecurity compliance
• Scalable architecture capable of handling municipal audit volumes
• Core functionalities supporting audit planning, fieldwork execution, evidence tracking, and automated reporting
• Strict adherence to all mandatory administrative submissions and statutory declaration forms

Skills Requirements

Suppliers must demonstrate proven capability in delivering internal audit technology to local government entities. Essential competencies include:

• Documented experience in public sector audit software provisioning and implementation
• Expertise in system configuration, data migration, and third-party integrations
• Capacity to conduct structured user training and provide ongoing technical support
• Working knowledge of South African public finance management, internal audit regulations, and municipal governance frameworks

Explanation of Unusual or Complicated Terms

• 80/20 Evaluation Criteria: A procurement scoring model governed by the Preferential Procurement Policy Framework Act (PPPFA). Eighty percent of the total evaluation score is allocated to price competitiveness, while twenty percent is reserved for preferential procurement goals designed to advance historically disadvantaged groups, such as black-owned, women-owned, or youth-owned enterprises.
• MBD Forms: Mandatory Bid Documents prescribed by National Treasury. These standardized forms require suppliers to declare tax clearance status, financial standing, company registration details, and other statutory information necessary for public procurement validation.
• CSD Registration: Central Supplier Database registration maintained by the National Treasury. It serves as a centralized verification platform confirming a supplier’s legal, tax, and banking status before they are eligible to contract with government entities.