Objectives

The primary objective of this tender is to procure and supply six (6) compliant Pin Index Oxygen Regulators to support clinical respiratory and anaesthesia services at KwaMagwaza Hospital. The procurement seeks to secure reliable medical equipment delivery while adhering to provincial supply chain management policies and promoting socio-economic transformation through targeted preference point allocations.

Scope

The scope encompasses a one-off supply contract for the sourcing, packaging, transport, and delivery of six units to the designated hospital facility. The successful bidder is responsible for ensuring timely delivery within two weeks of contract award. The scope does not include installation, commissioning, training, or post-delivery maintenance unless explicitly requested. All delivery costs must be factored into the quoted price.

Technical Requirements

• Product: Pin Index Oxygen Regulator
• Quantity: 6 units
• Dimensions & Weight: 14 cm length, 75 cm width, approximately 300 g
• Colour Coding: White and silver
• Material: Aluminium construction
• Function: Reduces high-pressure oxygen from storage cylinders to a safe, regulated flow for patient administration
• Condition: Must be brand new, unused, and possess a minimum shelf-life validity of six months upon delivery
• Compliance Verification: Bidders must explicitly mark "YES" against each specification item; failure to indicate compliance results in automatic disqualification
• Standards: Must conform to applicable South African National Standards (SANS/SABS) and relevant medical device regulations

Skills and Experience Requirements

• Proven capability to supply medical equipment to public or private healthcare institutions
• Financial and operational stability to honour the two-week delivery window
• Clean performance record: Bidders with documented defaults on previous state orders without acceptable justification will be excluded
• Competitive pricing validation: If quoted prices fall significantly below market rates, bidders must submit verifiable supplier quotations or historical delivery notes/orders as proof of capacity
• Valid SAHPRA certification for medical devices
• Active registration on the Central Suppliers Database (CSD) with verified tax clearance status
• Current CIPC registration documents or a sworn affidavit for sole proprietors
• BBBEE compliance certificate or sworn affidavit

Key Terms and Definitions

• Pin Index Oxygen Regulator: A critical respiratory device that safely reduces high-pressure oxygen from industrial cylinders to controlled, patient-safe levels. The integrated pin-index safety system prevents incorrect gas-cylinder connections, reducing clinical risk.
• SAHPRA Certificate: Mandatory regulatory approval from the South African Health Products Regulatory Authority, confirming the device meets national safety, quality, and efficacy standards for distribution in South Africa.
• 80/20 Preference Point System: A government procurement evaluation framework allocating 80 points to competitive pricing and 20 points to socio-economic development goals. This tender reserves all 20 preference points exclusively for enterprises owned by youth.
• Cover-Quoting Prohibition: A strict anti-fraud policy banning bidders from submitting multiple quotations under different company names for the same bid. Violation constitutes procurement fraud and may result in immediate disqualification and potential ten-year exclusion from public sector contracts.