Objectives

The primary objective of this tender is to procure and deliver a single unit of filing furniture to Port Shepstone Hospital. The institution seeks a compliant supplier capable of providing a new, specification-compliant credenza within a ninety-day quotation validity period, supporting routine administrative and archival operations.

Scope

• Item: One unit of a credenza with two sliding doors.
• Contract Type: Once-off supply and delivery.
• Delivery Location: Port Shepstone Hospital – SCM Department, No. 7 Bazley Street, Port Shepstone, 4240.
• Delivery Window: Official operating hours (07:30 to 15:00), strictly excluding weekends and public holidays.
• Quotation Validity: Ninety days from the closing date.
• Evaluation Process: Four-stage assessment covering administrative compliance, delivery capacity, technical specification adherence, and price/preference points.

Technical Requirements

Bidders must submit offers that strictly adhere to the following specifications and conditions:

• Physical Specifications: Total dimensions of 900mm width × 540mm depth × 1500mm height. Cherry finish exterior with black plastic sliding doors.
• Internal Configuration: Three height-adjustable metal shelves accompanied by spare adjusters.
• Security & Accessories: Must include two keys for the lockable drawers.
• Quality & Standards: Items must be brand new, unused, and free from defects. Second-hand or expired products are strictly prohibited. All goods must have a remaining shelf life of at least six months upon delivery. Suppliers must provide SABS/SANS certification or equivalent quality documentation.
• Warranty: The quoted warranty and guarantee period must be explicitly stated; failure to do so results in disqualification.
• Mandatory Documentation: Valid Central Supplier Database (CSD) report, updated CIPC registration, B-BBEE status certificate or sworn affidavit, SARS tax clearance/PIN, proof of previous successful delivery (order and delivery note), and a SAPHRA licence authorising the wholesale/distribution of relevant goods.

Skills Requirements

While the tender does not mandate specialised professional qualifications, bidders must demonstrate the following operational and administrative capabilities:

• Compliance & Documentation Management: Ability to accurately complete and submit official, non-retyped government procurement forms, including disclosure declarations, preference claim forms, and tax compliance certificates.
• Logistics & Delivery Coordination: Proven capacity to execute timely, once-off deliveries within restricted hospital operating hours and navigate institutional receiving protocols.
• Past Performance Verification: Demonstrable track record through submission of verifiable proof of previous orders and delivery notes to private or public health facilities.
• Risk & Quality Assurance: Understanding of contractual penalties for delayed performance and ability to maintain product integrity throughout transit and storage.

Notable Terms & Conditions

SAPHRA Licence Requirement: Although a credenza is standard office furniture, the tender mandates a South African Health Products Regulatory Authority licence for wholesale/distribution. This is a standard regulatory clause applied across health sector procurements to ensure all supplied goods meet national safety and distribution standards.

Preference Point System: Evaluation follows an 80/20 scoring model, where eighty points are allocated to price and twenty points to specific goals. Full preference points are reserved exclusively for South African-owned enterprises, requiring verified BBBEE documentation.

Anti-Collusion & Cover-Quoting: Strict verification processes will identify multiple companies bidding under different names for the same item. Engaging in cover-quoting constitutes fraud and will result in immediate disqualification and potential ten-year exclusion from public sector contracts.