Objectives

The primary objective of this tender is to appoint a qualified service provider to supply, deliver, and maintain sanitary hygiene (SHE) bins across eight community health centres in the Nseleni district. The contract aims to ensure consistent, hygienic, and legally compliant management of sanitary waste disposal while advancing provincial health standards and supporting local economic transformation through targeted procurement preferences.

Scope of Work

• Supply: Delivery of fifty-seven (57) 20-litre SHE bins distributed across eight designated clinics.
• Collection & Servicing: Weekly bin collection, emptying, cleaning, disinfection, and liner replacement. Collections occur between 07:30 and 09:00 on Mondays, with additional Thursday collections required at one clinic due to high maternity volume.
• Waste Disposal: All collected sanitary waste must be transported to a legally accredited disposal facility. Invoices must be accompanied by stamped proof of collection and official safe disposal certificates.
• Contract Duration: Eight to twelve months, subject to performance and renewal clauses.

Technical Requirements

• Bins must be 20-litre, white, foot-operated plastic units and must hold valid SABS approval.
• Each bin must be lined with 30-litre, 30-micron plastic bags, replaced after every service cycle.
• Internal disinfection and external cleaning must be performed during each collection visit.
• Bins must contain antibacterial and odour-control solutions at all times.
• Service personnel must wear appropriate personal protective equipment (PPE), including gloves, aprons, and surgical masks.
• All supplied items must be brand new, unused, and possess a minimum remaining validity/shelf life of six months.
• Pricing must be firm for the entire contract period and inclusive of all delivery, servicing, and administrative costs.
• Bidders must submit complete compliance documentation, including Central Supplier Database (CSD) registration, tax clearance verification, and all prescribed standard bid forms.

Skills and Experience Requirements

• Proven logistical capacity to coordinate multi-site deliveries and scheduled collections across rural and township healthcare facilities.
• Demonstrated experience in managing sanitary or general medical waste streams in compliance with national health, safety, and environmental regulations.
• Administrative proficiency in preparing and submitting mandatory government procurement documentation, including preference point claims, conflict-of-interest disclosures, and compliance declarations.
• Strong record-keeping and reporting capabilities to generate verifiable collection proofs, disposal certificates, and operational sign-offs from facility managers.

Key Terms and Clarifications

• SHE Bins: Sanitary Hygiene/Elimination containers specifically engineered for the safe, hygienic disposal of menstrual products in clinical environments.
• SABS Approved: Certification issued by the South African Bureau of Standards, confirming that products meet rigorous national benchmarks for quality, safety, durability, and manufacturing standards.
• 80/20 Preference Point System: A South African public procurement evaluation model where eighty percent of the scoring is allocated to competitive pricing and twenty percent to socio-economic goals. In this tender, the full twenty points are reserved for enterprises owned by youth.
• Accredited Waste Disposal Facility: A government-authorised site equipped and certified to safely process, treat, and dispose of sanitary waste without posing environmental contamination or public health risks.
• Standard Bid Documents (SBD): Mandatory government forms used to verify bidder eligibility, declare relationships with public officials, claim preference points, and confirm acceptance of contractual conditions.