Objectives

The primary objective is to procure and deliver quality sports equipment to support the Umdoni Municipality’s Youth Development department, specifically for ward-based sporting teams. The procurement aims to enhance community sports participation, promote youth engagement, and achieve value for money while complying with national preferential procurement and transformation policies.

Scope

The tender covers the supply and delivery of fifty (50) netball balls and one hundred (100) soccer balls. All items must be delivered to the municipality’s designated collection point or project site by 18 August 2026. The successful bidder will enter into a formal written contract and adhere to the municipality’s general and special conditions of contract.

Technical Requirements

• Quantities: 50 netball balls and 100 soccer balls.
• Quality & Standards: All goods must be new, unused, of the most recent or current models, and incorporate recent design and material improvements. Items must be free from defects in design, materials, or workmanship under normal use.
• Packaging: Goods must be securely packed to prevent damage or deterioration during transit, withstanding rough handling, extreme temperatures, and environmental exposure.
• Warranty: A minimum twelve-month warranty applies from the date of delivery and acceptance, or eighteen months from shipment, whichever concludes earlier. Defective items must be repaired or replaced at the supplier’s expense.
• Delivery Terms: Delivery must be made to the specified municipal site. The supplier retains all risk and associated costs until a valid receipt is issued. Late deliveries incur daily penalties calculated at the current prime interest rate.

Skills and Experience Requirements

• Bidders must demonstrate proven capability and relevant experience in supplying sports equipment or similar goods to public sector entities.
• A comprehensive list of past references with full contact details must be submitted to verify execution capability and service quality.
• Suppliers must be registered on the Central Suppliers Database (CSD), hold valid tax compliance status, and provide proof of B-BBEE compliance.
• Evaluation prioritises relevant specifications, value for money, execution capability, and compliance with the Preferential Procurement Policy Framework Act.

Key Contractual and Procurement Terms

Preference Point System (90/10): The tender uses a 90/10 scoring model, allocating ninety points to price competitiveness and ten points to specific socio-economic goals. Points are awarded for qualifying small enterprises with 100% or 51% black ownership, and for geographic preferences based on business location within the municipality, district, or province.

Performance Security: Successful bidders must furnish performance security (e.g., irrevocable bank guarantee or certified cheque) within thirty days of contract award to safeguard against non-performance.

Integrity & Anti-Collusion Declarations: Bidders must submit certificates confirming independent bid determination, declare any conflicts of interest or state employee affiliations, and certify no history of supply chain management misconduct, fraud, or corruption. False declarations may result in disqualification, contract cancellation, and up to a ten-year restriction from public procurement.

Dispute Resolution & Termination: Disputes follow a structured process of mutual consultation, mediation, and South African court adjudication. The purchaser reserves the right to terminate the contract for default, insolvency, or corrupt/fraudulent practices, with remedies including penalty deductions, replacement procurement at the supplier’s cost, and legal action.