Objectives

The primary objective of this tender is to appoint a qualified supplier for the procurement and delivery of essential electrical equipment and spare parts to support the routine maintenance and operational requirements of the Vhembe District Municipality.

Scope

The scope covers the supply of a specified inventory of electrical spares, categorized into lighting components and electrical distribution accessories. Required items include:

• Lighting: Osram 2-pin and 4-pin Dulux bulbs, 600mm and 1.2m LED fluorescent tubes, LED screw bulbs, and standard screw bulbs.
• Distribution & Accessories: Circuit breakers (10A, 20A, 63A, 63A 3-pole, 80A 3-pole), socket outlets, single and double live switches, and daylight switches.

Bidders must quote unit prices, account for 15% VAT, and submit a grand total. Upon award, the successful bidder will execute a formal contract with payment terms stipulating settlement within thirty days of receiving a valid invoice and delivery note.

Technical Requirements

The tender does not specify detailed engineering drawings or performance standards beyond the item descriptions and quantities listed. Bidders must guarantee that all supplied goods match the specified brands, types, and pack sizes. Compliance must be formally declared using the official pricing schedule. Submissions require strict adherence to municipal procurement documentation, including a valid Central Supplier Database (CSD) report, Tax Clearance Certificate, company registration certificate, and proof of non-arrears to municipal or traditional authority rates and taxes. All quotation pages must be pre-numbered and initialed before submission.

Skills Requirements

No specialized trade certifications or technical qualifications are explicitly mandated. Bidders must demonstrate administrative competence in municipal supply chain management, including proficiency in completing statutory financial declarations, navigating preferential procurement frameworks, and managing logistics for timely delivery. Familiarity with municipal bidding formats and compliance verification processes is essential.

Key Terms and Unusual Requirements

• 80/20 Point Scoring System: Evaluations allocate 80 points to price and 20 points to specific socio-economic goals. Points are awarded for Historically Disadvantaged Individuals (HDI) ownership, locality (district/province/national), youth/women/disability empowerment, and Broad-Based Black Economic Empowerment (B-BBEE) status.
• Non-Firm Pricing & Escalation Formula: For extended contracts, prices may be adjusted using a standardized formula. Eighty-five percent of the original bid price is subject to index-based adjustments covering cost factors such as labour and transport, while fifteen percent remains fixed to mitigate inflationary volatility.
• Local Content Declaration: Bidders must calculate the proportion of locally manufactured content versus imported components using the SABS SATS 1286:2011 standard. Foreign currency costs must be converted to Rand using official South African Reserve Bank exchange rates published on the advertisement date.
• State Employee Exclusion: Participation is strictly prohibited for current state employees, municipal council members, provincial legislature members, or their close relatives involved in evaluation or adjudication. Full disclosure is required via the Declaration of Interest form.