Objectives

The primary objective of this procurement is to acquire essential medical monitoring and patient care equipment for the Phoenix Community Health Centre under the KwaZulu-Natal Department of Health. The tender aims to ensure reliable temperature control for sensitive medical supplies and provide safe, compliant sleeping arrangements for adult patients, thereby supporting clinical operations and patient safety standards.

Scope

The tender covers the supply and direct delivery of seven (7) units to the designated health centre. The requirement consists of six (6) electronic fridge temperature tags and two (2) adult cotbeds. The procurement follows a standard quotation process valid for ninety (90) days and is governed by South African public supply chain management legislation, including the Preferential Procurement Policy Framework Act, General Conditions of Contract (GCC), and Special Conditions of Contract (SCC). Successful bidders must deliver new, unused goods that remain valid for a minimum of six months upon receipt.

Technical Requirements

• Fridge Tags: Electronic temperature monitors with USB data export functionality, LCD display, and impact-resistant ABS plastic housing. Powered by a non-replaceable lithium battery with a minimum operational lifespan of five-and-a-half years. Internal sensor range: -25°C to +55°C; external probe range: -40°C to +60°C. Measurement accuracy: ±0.5°C between -10°C and +40°C. Continuous logging at one-minute intervals, retaining up to sixty days of historical data. Must generate tamper-proof PDF and ASCII reports via driverless USB connection. Requires FDA 21 CFR Part 11 compliance, CE certification, WHO PQS prequalification, and calibration traceable to NIST/ILAC international standards.
• Adult Cotbeds: Designed for patient safety to prevent adverse incidents. Approximate dimensions: 1980–2000mm length, 915mm width, 1220mm height. Constructed with a mild steel frame featuring an epoxy powder-coated finish and a PVC mattress cover. Must feature an adjustable backrest capable of achieving Fowler’s position. Products must meet good quality standards and hold SABS approval.

Skills Requirements

This procurement is strictly limited to the supply and delivery of manufactured goods. No specialized clinical, engineering, or installation skills are required from the bidder. Suppliers must demonstrate standard commercial and logistical capabilities, including timely delivery, proper packaging, and full compliance with statutory procurement prerequisites. These include active Central Supplier Database (CSD) registration, valid SARS tax clearance, B-BBEE status verification (certificate or sworn affidavit), and current CIPC business registration documents.

Notable Terms & Specifications

• FDA 21 CFR Part 11 Compliance: A US regulatory standard ensuring that electronic records and digital signatures used in temperature tracking are authentic, secure, and legally reliable.
• WHO PQS Prequalification: Indicates the product has passed rigorous international quality assessments and meets World Health Organization benchmarks for medical device safety and performance.
• Fowler’s Position: A clinical seating posture where the patient rests at a 45–60 degree angle, facilitated by the cotbed’s adjustable backrest to aid breathing, digestion, and mobility.
• 80/20 Preference Point System: A procurement scoring model allocating eighty points to competitive pricing and twenty points to transformation goals. Full preference points are granted to enterprises with at least fifty-one percent black ownership.
• GCC/SCC Framework: Standard contractual terms outlining performance security, twelve-month warranty periods, daily prime interest penalties for delayed delivery, termination rights for default or fraud, and dispute resolution procedures aligned with South African public finance law.