Objectives

The primary objective of this tender is to secure a reliable supplier capable of providing and delivering essential painting materials to support the ongoing maintenance and upkeep of the Bethesda Hospital facility in KwaZulu-Natal.

Scope

This is a once-off goods supply contract covering the provision and delivery of 82 individual items to Bethesda Hospital. The scope includes various interior and exterior paints, primers, putty, paraffin, and painting tools. All logistics, including transportation and unloading at the hospital site, must be managed by the supplier. The contract mandates that supplied products must be new, unused, and possess a minimum shelf life of six months from the date of delivery. Pricing must be firm and inclusive of all delivery costs.

Technical Requirements

• Quality Standards: All goods must comply with South African National Standards (SANS) and South African Bureau of Standards (SABS) specifications. Products must be free from design, material, or workmanship defects.
• Item Specifications & Quantities: The procurement requires: Velvaglo non-drip water-based white paint (5L, qty 15), Terra cotta paint (20L, qty 4), Ivy green paint (5L, qty 6), Stoep paint grey (5L, qty 10), Paraffin (25L, qty 2), Putty (2kg packets, qty 10), Roof paint green (20L, qty 6), Roof paint burgundy (20L, qty 6), hand brushes (25mm, 50mm, 75mm, 100mm, qty 5 each), and scrapers (100mm, qty 3).
• Packaging & Delivery: Goods must be securely packaged to withstand transit conditions. The bidder must specify a delivery period, which becomes binding upon contract award.
• Warranty & Validity: Quotations must remain valid for 90 days. Supplied items carry a warranty of 12 months from acceptance at the final destination or 18 months from shipment, whichever expires first.
• Compliance Documentation: Bidders must submit fully completed official quotation forms, SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), Central Supplier Database (CSD) registration confirmation, tax clearance validation, and a B-BBEE status certificate or sworn affidavit.

Skills Requirements

No specialized technical, engineering, or professional skills are required for this procurement. As this is strictly a goods supply and delivery contract, suppliers need only demonstrate standard logistical capacity, inventory management, and compliance with public sector administrative and regulatory frameworks. Installation, application, or maintenance services are explicitly excluded from the scope.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals, primarily targeting enterprises owned by youth. Bidders must submit verified proof (e.g., B-BBEE affidavit) to claim these points; failure to provide documentation results in zero allocation for this category.
• Strict Physical Submission Protocol: Electronic submissions via email or fax are explicitly rejected. Quotes must be printed on official forms, placed in sealed labeled envelopes, and physically deposited in a designated tender box at the hospital's main entrance before the closing time. Forms must not be retyped; photocopies are only acceptable if bearing original signatures.
• Cover-Quoting Prohibition: The department employs verification processes to detect when multiple companies bid on the same quotation. Engaging in cover-quoting is classified as fraud and corruption, resulting in immediate disqualification and potential exclusion from public sector contracts for up to ten years.
• Prime Interest Delay Penalties: Failure to deliver within the agreed timeframe triggers financial penalties calculated daily at the current prime interest rate against the value of the delayed goods. Persistent default may lead to contract termination and supplier blacklisting.