Objectives

The primary objective of this tender is to procure and deliver high-quality, compliant medical instruments to support diagnostic haematology procedures at Madadeni Hospital. The procurement aims to ensure timely provision of sterile, functional bone marrow aspiration needles while complying with the KwaZulu-Natal Department of Health's supply chain management policies, including preferential procurement frameworks designed to promote historically disadvantaged and locally owned enterprises.

Scope

The contract encompasses the once-off supply and delivery of sixty (60) units of bone marrow aspiration needles to Ward 1A at Madadeni Hospital. The scope is strictly limited to product procurement, secure packaging, transportation, and handover at the designated ward. All freight and delivery costs must be factored into the quoted price. The quotation validity period is ninety (90) days from the closing date. Only brand-new, unused products with a minimum remaining shelf life of six months upon delivery will be accepted. Expired, refurbished, or second-hand medical devices are explicitly prohibited.

Technical Requirements

• Diameter and length: 11 gauge by 100 millimetres
• Ergonomic T-shaped handle to ensure stable grip and precise control during clinical use
• Removable trocar equipped with a tip stylet and a secure locking mechanism to maintain needle positioning
• Hollow cannula architecture compatible with both liquid aspiration and trephine biopsy procedures
• Full compliance with applicable South African medical device quality and safety standards
• Submission of physical samples may be mandated upon written request for specification verification
• All quotations must be completed on official, unmodified government procurement forms; retyped or altered documents will be disqualified
• Pricing must remain firm throughout the ninety-day validity period and must include VAT where the bidder is a registered vendor

Skills Requirements

No specialized technical skills, installation services, calibration, or post-delivery training are required. The procurement is purely a supply-and-delivery arrangement for pre-manufactured medical instruments. Suppliers must demonstrate standard commercial and logistical capabilities, including reliable inventory management, traceability, and adherence to public sector contracting obligations. Familiarity with South African healthcare supply chain protocols, Central Supplier Database (CSD) registration, SARS tax compliance verification, and proper handling of sterile medical equipment is expected.

Explanation of Unusual or Complicated Terms

Bone Marrow Aspiration Needle: A specialized interventional medical device used to extract liquid bone marrow from skeletal sites (typically the iliac crest) for laboratory analysis. It is commonly employed to diagnose blood disorders, infections, or malignancies. The specified design features a hollow outer cannula for suction, an inner removable stylet/trocar that prevents tissue blockage, and a locking mechanism to stabilize the needle during extraction.

Trephine Biopsy: A diagnostic technique that requires a larger-bore needle to remove a solid core of bone marrow tissue rather than just fluid. The supplied needles must support this dual-function capability alongside standard aspiration.

80/20 Preference Point System: A statutory South African public procurement evaluation model where eighty percent of the total score is allocated to price competitiveness and twenty percent to socio-economic development goals. For this tender, the full twenty points are reserved for promoting South African-owned enterprises. Bidders must submit verifiable proof of local ownership, such as Companies and Intellectual Property Commission (CIPC) certificates and director identification documents, to claim these points.