Objectives

The primary objective is to secure a qualified contractor to deliver minor repairs, maintenance, and fixture replacements across multiple district clinics operating under St Andrews Hospital, KwaZulu-Natal Department of Health. The contract aims to restore essential facility functionality, ensure compliance with health and safety standards, and maintain uninterrupted clinical operations.

Scope of Work

The engagement is a once-off service covering supply, delivery, installation, and removal of defective items at specified clinics. Key tasks include:

• Water & Plumbing Systems: Replacement of leaking steel tanks, damaged 1.1kW booster pumps, and faulty 150-litre geysers, including full accessory installation (vacuum breakers, safety valves, copper piping, and electrical isolators).
• Security & Access Fittings: Supply and installation of 3-lever mortice locks, brass window stays, replacement of broken windowpanes, and upgrading pharmacy burglar gates to aluminium trellis systems.
• Sanitary Fixtures: Provision of heavy-duty, closed-front plastic toilet seat covers.
• General Maintenance: Removal of old/defective units, site preparation, and post-installation cleanup.

Technical Requirements

• Quality Standards: All materials, equipment, and fixtures must be SABS approved or explicitly authorised by the Department of Health.
• Product Condition: Only new, unused items are permitted. Second-hand, refurbished, or expired products will be rejected. All goods must remain valid for a minimum of six months upon delivery.
• Warranty Obligations: Specified warranty periods apply (e.g., 1 year for booster pumps, 5 years for mortice locks and geysers).
• Compliance Documentation: Bidders must submit fully completed official quotation forms, a fully priced Bill of Quantities, SARS Tax Clearance Certificate, Central Supplier Database (CSD) verification, CIDB GB registration certificate, B-BBEE status verification, and Department of Labour good standing letter.
• Evaluation Model: Quotations are assessed using an 80/20 preferential procurement system (80 points for price competitiveness, 20 points for specific socio-economic goals such as ≥51% black ownership).
• Delivery Timeline: Contractors must adhere strictly to their quoted delivery period. Failure to deliver on time permits contract cancellation.

Skills Requirements

While explicit trade licences are not itemised, the scope necessitates demonstrated competency in:

• Plumbing & Electrical Works: Safe handling of high-pressure water systems, geyser installations, copper piping, and single-phase electrical connections with dry-running and over-current protections.
• Carpentry, Glazing & Metalwork: Precision fitting of mortice locks, window pane replacement, brass stay installation, and fabrication/mounting of security trellis gates.
• Site Management: Ability to coordinate multi-site deliveries, manage waste removal, and ensure minimal disruption to clinic operations.

Mandatory compliance with CIDB GB registration confirms the contractor possesses the structural and maintenance capability required for public sector healthcare facilities. Non-compliance with any Phase 1 or Phase 2 compulsory requirements results in automatic disqualification.

Key Terms & Definitions

• CIDB GB Registration: A Construction Industry Development Board grading category indicating a contractor’s verified capacity to execute construction and maintenance projects of moderate scale and complexity.
• SABS Approved: Certification by the South African Bureau of Standards confirming that materials meet national safety, durability, and performance specifications.
• 80/20 Preference System: A government procurement evaluation framework where 80% of scoring is allocated to price, and 20% to designated socio-economic targets (e.g., black economic empowerment ownership thresholds).
• CSD Registration: Mandatory enrolment in the National Treasury’s Central Suppliers Database, which validates supplier identity, tax compliance, banking details, and eligibility for public sector contracts.