Objectives

The primary objective of this tender is to secure a qualified and compliant service provider capable of supplying and delivering high-quality, specification-compliant hardware, plumbing components, and automotive fluids to the Nelson Mandela Bay Municipality. The municipality aims to ensure cost-effective procurement while maintaining strict adherence to national quality standards, preferential procurement policies, and timely delivery schedules.

Scope

The tender covers the supply and delivery of seven distinct product categories:

• Cable Ties (300 units): 536 x 13mm, Hellerman-tyton LK5BK or approved equivalent.
• Cisterns (40 units): Low-level, 9-litre, white, heavy-duty FD91 complete with fittings.
• Plumber’s Tape (100 units): White PTFE, 12mm x 10 metre rolls, good quality.
• Bolts (200 units): 6 x 65mm mild steel, zinc-plated.
• Pliers (60 units): 250mm water-pump pliers, Gedore/Crescent or approved equal.
• Wrenches (30 units): 300mm Stilson ridged wrenches or approved equal.
• Oil (60 units): 10w-40 diesel, full synthetic, 5-litre containers, Castrol Magnatech or approved equal.

Technical Requirements

• All quoted items must precisely match the stated specifications or provide an officially approved equivalent.
• Brand names must be explicitly declared in all quotations; failure to do so will result in automatic disqualification.
• Samples may be requested by the municipality and must be delivered within 72 hours of notification.
• Plumber’s tape must carry valid SANS 15874 certification confirming compliance with South African quality and safety benchmarks.
• Quoted pricing must remain binding for a minimum of thirty days from the tender closing date.
• All tender submissions must be completed and uploaded electronically; fax or physical submissions will be rejected.
• Suppliers must successfully register on the municipal supplier database before a contract can be awarded.

Skills Requirements

While not explicitly enumerated, successful bidders must demonstrate:

• Proven sourcing and distribution capabilities for industrial hardware, plumbing fittings, and automotive lubricants.
• Operational readiness to provide product samples rapidly upon request.
• Familiarity with South African National Standards (SANS) and municipal procurement compliance frameworks.
• Administrative proficiency to accurately complete digital tender forms, declare brand specifications, and maintain valid pricing structures.
• Logistical capacity to manage inventory and execute deliveries aligned with municipal operational timelines.

Key Terms & Conditions

Several procurement-specific terms govern this tender:

• 80/20 System: A preferential procurement scoring model where 80% of evaluation points are allocated to price competitiveness and 20% to historical performance and specific socio-economic goals.
• Non-Responsive Tender: Any submission that omits mandatory information (such as brand names) or fails to meet minimum technical thresholds will be automatically disqualified without further review.
• SANS 15874: A South African National Standard outlining quality, durability, and safety requirements for PTFE (plumber’s) tape used in sealing applications.
• Online Submission Mandate: All tender responses must be submitted digitally through the designated municipal portal; alternative submission methods are strictly prohibited.