Objectives

The primary objective is to procure a reliable service provider to supply and deliver specified printer consumables and office furniture to the Nelson Mandela Bay Municipality. The procurement aims to maintain operational efficiency while ensuring strict compliance with municipal supply chain management policies, preferential procurement targets, and mandatory supplier registration requirements.

Scope

The tender encompasses the supply and delivery of three distinct lots:

• Printer Cartridges: Two units each of HP 912 XL ink cartridges in Yellow, Magenta, Cyan, and Black.
• Toner Cartridge: One unit of Brother HL-LS210 DW compatible toner (TN3607).
• Specialized Chairs: One unit of Item A and three units of Item B, strictly adhering to municipal specifications. Shortlisted bidders may be required to provide samples or brochures after the closing date.

Bidders must quote a single grand total per lot. All deliveries must meet the municipality's quality, timing, and logistical standards.

Technical Requirements

• All cartridges and toner must precisely match the specified model numbers and ensure full printer compatibility.
• Chairs must conform exactly to the technical specifications maintained by the Supply Chain Management department. Failure to submit requested samples or documentation within three working days of a post-closing request will render the bid non-responsive.
• Tender pricing must remain valid for a minimum of thirty days from the submission date.
• All tender responses must be submitted electronically via the municipal procurement portal. Fax or physical submissions are strictly prohibited.
• Successful bidders must be registered on the Nelson Mandela Bay Municipality Supplier Database before contract execution.

Skills Requirements

No formal professional certifications or specialized technical qualifications are explicitly required. However, bidders must demonstrate competent supply chain and logistics capabilities, including inventory control, timely delivery, and quality assurance. Providers must also possess the administrative proficiency to navigate electronic municipal procurement systems, adhere to strict submission deadlines, and respond rapidly to post-tender sample or documentation requests.

Explanation of Unusual or Complicated Terms

• 80/20 System: This refers to South Africa's preferential procurement scoring framework. Eighty percent of the evaluation points are allocated to price competitiveness, while twenty percent is reserved for socio-economic development goals, such as Broad-Based Black Economic Empowerment (B-BBEE) status, local community participation, and enterprise development initiatives.
• Post-Closing Sample Requests: For the specialized chairs, the municipality retains the right to request physical samples or detailed product brochures from shortlisted suppliers after the tender closes. Bidders must be operationally prepared to deliver these items within three working days (or an alternative timeframe agreed in writing) to avoid automatic disqualification.
• Electronic Submission Mandate: The municipality enforces a fully digital procurement process. All tender documents, pricing schedules, and compliance certificates must be uploaded through the official online platform; any deviation results in immediate rejection.