Tender Summary: KIM SM23/2026

Objectives

The primary objective is to procure reliable, compliant, and cost-effective security services for a government facility through a transparent, competitive bidding process. The award prioritises value for money while advancing national transformation and preferential procurement policies.

Scope of Work

Bidders will provide comprehensive security services at the Louisvale Upington facility. The contract covers a fixed period of 36 months, structured on a month-to-month operational basis. The department has explicitly stated that no site inspection or pre-bid meeting will be conducted.

Technical Requirements

• Minimum Functionality Score: Tenders must achieve at least 60% to qualify for financial evaluation.
• Pricing & Preference: Points will be calculated using the official formula outlined in the PPPFA Regulations 2022.
• CIDB Grading: Bidders must hold a valid Construction Industry Development Board (CIDB) grading of 5ME or higher.
• Specific Goals Allocation: Preference points are awarded for transformation criteria: 10 points for entities at least 51% black-owned; 4 points for at least 51% black women-owned; 2 points each for at least 51% black youth-owned, at least 51% black persons with disabilities-owned, and for companies located within the municipality, district, or province where services are delivered.
• Award Criteria: The contract will be awarded to the highest-scoring compliant tender.

Skills Requirements

While the tender excerpt does not list detailed personnel qualifications, successful contractors must demonstrate operational competence aligned with CIDB 5ME standards. This includes proven expertise in security management, including access control, perimeter surveillance, incident response, risk assessment, and team supervision. Bidders must also possess strong administrative capabilities to manage monthly performance reporting, compliance documentation, and BBBEE verification processes throughout the contract term.

Explanation of Key Terms

• Month-to-Month Basis: Despite the 36-month contract duration, services are evaluated and renewed monthly. This provides the department with flexibility to monitor performance closely and terminate or adjust the agreement without long-term binding obligations if standards are not maintained.
• PPPFA Regulations 2022: The Preferential Procurement Policy Framework Act regulations govern how public entities calculate preference points. They ensure fair market pricing while legally mandating points allocation for socio-economic transformation and historical redress.
• CIDB Grading 5ME: The Construction Industry Development Board classifies contractors based on financial turnover, project experience, and management capacity. Although traditionally associated with construction, this grading is applied here to verify a security service provider’s operational scale, financial stability, and ability to deliver complex security contracts.
• Specific Goals: These are transformation targets embedded in public procurement to prioritise historically disadvantaged groups (black South Africans, women, youth, persons with disabilities) and stimulate local economic participation in designated geographic areas.