Objectives

The primary objective is to procure a qualified service provider for the temporary hire of two chemical mobile toilets to support municipal activities, public events, or operational sites requiring accessible sanitation facilities.

Scope of Work

The contract encompasses the supply, delivery, and ongoing hire of two fully functional chemical mobile toilet units. The scope includes initial deployment, routine servicing throughout the hire period, waste extraction and environmentally compliant disposal, hygiene maintenance, consumable restocking, and final collection. The municipality reserves the right to accept any portion of the submitted quote and is not obligated to award the contract to the lowest bidder.

Technical Requirements

Specific dimensional or capacity specifications are not detailed in the tender notice. Bidders must supply commercial-grade, self-contained portable toilets that meet local health, safety, and environmental standards. Units must be structurally robust, leak-proof, adequately ventilated, and equipped with reliable chemical treatment systems to manage waste effectively. All equipment must be clean, fully operational, and immediately deployable upon municipal request.

Skills and Operational Requirements

Bidders must demonstrate proven operational capacity to manage a mobile toilet hire contract, including:

• Logistical coordination for punctual delivery, servicing, and collection
• Skilled personnel for on-site cleaning, waste handling, and chemical replenishment
• Knowledge of environmental regulations governing faecal waste disposal
• Contingency planning for equipment failure, including rapid replacement protocols
• Administrative competence to prepare compliant submissions and maintain contract records

Compliance and Evaluation Criteria

Quotes will be scored on pricing, locality preference points, and enterprise development targets. Mandatory documentation includes:

• Active registration in the Central Supplier Database (CSD)
• Municipal rates, taxes, and services clearance, or a valid affidavit/councillor letter confirming exemption or non-arrears status
• Proof of at least 51% Black South African ownership
• EME classification evidence where applicable

Failure to provide verifiable proof or clearance documentation will result in disqualification. All bids are subject to screening against the National Treasury’s Defaulters Database.

Explanation of Key Terms

• Chemical Mobile Toilets: Standalone portable sanitation units that utilise biodegradable chemicals to decompose waste, suppress odours, and inhibit bacterial growth. They are designed for deployment at locations lacking permanent plumbing infrastructure.
• CSD (Central Supplier Database): A national government registry used to verify supplier legitimacy, tax compliance, and banking details prior to procurement awards.
• 51% Black Ownership Requirement: A preferential procurement criterion aligned with South Africa’s Broad-Based Black Economic Empowerment (BBBEE) framework, granting additional scoring points to enterprises majority-owned by historically disadvantaged individuals.
• Municipal Clearance/Affidavit: Official verification that the bidder holds no outstanding financial obligations to the municipality, or formal confirmation that their operating ward is exempt from municipal levies. This ensures fiscal responsibility and complies with local supply chain management regulations.